Frequently Asked Questions (FAQ)
The Academic Senate consists of the President, Vice Presidents, Chancellors, Vice Chancellors, Deans, Provosts, Directors of Academic programs, the Chief Admissions Officer on each campus and in the Office of the President, Registrars and the University Librarian on each campus of the University, and faculty members appointed to the following series:
Faculty Representatives Include:
- Lecturers with full-time teaching responsibilities in any curriculum under the control of the Academic Senate (all new Graduate Programs, all classes offered through the Schools of Dentistry, Nursing, Medicine and Pharmacy) and whose academic title is Senior Lecturer with Security of Employment or Lecturer with Security of Employment
Each person giving instruction in any curriculum under the control of the Academic Senate whose academic title is:
- Instructor in Residence
- Assistant Professor
- Assistant Professor in Residence
- Assistant Professor of Clinical X
- Associate Professor
- Associate Professor in Residence
- Associate Professor of Clinical X
- Acting Associate Professor
- Professor in Residence
- Professor of Clinical X
- Acting Professor
Instructors and Instructors in Residence with less than two years' service are not entitled to vote. Members of the faculties of professional schools offering only graduate level courses are members of the Academic Senate, but, at the discretion of the Academic Senate, may be excluded from participation in activities of the Senate that relate to curricula of other schools and colleges of the University.
Do I Remain a Member of the Academic Senate if I Transfer to Emeritus Status or take a leave of absence or Sabbatical?
An Academic Senate exists at each University of California campus and is referred to as a Division of the Statewide Senate. The UCSF Division of the Academic Senate has a total of 19 Committees - organized into 14 Standing Committees and four (4) Faculty Councils - each representing one of the Health Science Schools (Dentistry, Nursing, Medicine and Pharmacy) and the "Committee on Committees".
UCSF faculty elects the members of the "Committee on Committees" (COC). The COC in turn appoints all Officers of the UCSF Senate (Chair, Vice Chair, Secretary and Parliamentarian) and all members of the 14 Standing Committees. Members of the faculty elect Faculty Council members from their respective schools.
Most of the UCSF Divisional Committees generally correspond with Statewide Committees and the UCSF Committee on Committees also appoints representatives from UCSF faculty to these Committees. These are referred to "Statewide Representatives". There are also two Statewide Academic Senate bodies that include representatives from each campus. These are the Academic Assembly and it’s executive committee, the Academic Council.
The Academic Assembly meets several times each year, by teleconference and face-to-face meetings. The Academic Council meets monthly. Four (4) faculty members from the San Francisco Division represent UCSF as Delegates to the Academic Assembly. The Chair of the UCSF Division represents UCSF on the Academic Council.
Meetings of the UCSF Academic Senate Division may be held two - three times a year; the majority of the Senate's work is done at the Committee level.
- Academic Freedom
- Academic Personnel
- Academic Planning and Budget
- Clinical Affairs
- Committee on Committees
- Courses of Instruction
- Education Policy
- Equal Opportunity
- Executive Council
- Faculty Welfare
- Graduate Council
- Library and Scholarly Communications
- Privilege and Tenure
- Rules and Jurisdiction
The Committee on Committees (COC) selects all of the Officers of the UCSF Division as well as Committee Chairs and members of the fourteen Standing Committees. These selections are subject to approval of the Faculty as a whole at the last meeting of the UCSF Division of the Senate, which generally takes place in June. The process of selection and appointment to Senate Committees takes place in the Spring after faculty have submitted their "Preference for Senate Service" form.
Each spring, the faculty are asked to volunteer for Senate committees. The Committee on Committees uses these volunteer lists to appoint Committee members, ensuring that Committee appointments meet the requirements of both the Statewide and Division Senate Bylaws as well as ensuring that all Schools are represented on each Committee. The Committee has responsibility to appoint replacements when Faculty members are unable to complete Committee service.
Members of Faculty Councils are elected by the Faculty from their respective schools.
Appointments to Standing Committees of the UCSF Division can range from one to three years. Appointments to Committees of the Statewide Senate are for terms of either two or three years.
The Chair, Vice Chair and Secretary serve for a fixed term of two years. The Vice Chair automatically becomes the Chair following service as Vice Chair for two years. The Parliamentarian is appointed for a one-year term..
What if I don’t have time or haven’t been selected to serve on a Committee? Are there other ways I can participate in Senate activities?
YES! There are many ways to participate.
- All faculty are encouraged to attend and participate in the two Division meetings of the UCSF Academic Senate;
- The Academic Senate Office provides the Chair of the Senate and each Committee Chair with the names of faculty members who have expressed interest in serving on a Senate Committee. Throughout the year as projects and issues arise, you may be called upon to participate in an Ad Hoc Committee, Task Force or other organized group to assist with a particular project or review
- The Academic Senate posts on its website draft reports of Current Issues and Reports Under Consideration. All faculty are encouraged to visit the Senate’s web site regularly and to provide feedback and input when these reports are in the draft stage;
- Let the Chair of the Senate know that you would like to become a mentor for Junior faculty and
- Communicate with Committee Chairs and Senate Officers regarding issues that are important to you.
YOUR VOICE IS IMPORTANT!
Yes and No.
The Senate Office administers three different grants:
- Travel Grants - You must be a faculty member with an appointment to an Academic Senate series to qualify for application.
- Individual Investigator Research Grants –Appointment to an Academic Senate series is not a requirement, although there are some restrictions (see Individual Investigator Grants) for more information.
- Shared Equipment Grants – Appointment to an Academic Senate series is not a requirement, although there are some restrictions (see Shared Equipment Grants) for more information
Travel Grants are available on an ongoing basis until funds are depleted. The Academic Senate Committee on Research Travel Grants are available to assist new and junior faculty attend and present important results of original research meetings of learned societies or organized conferences. Travel grants are awarded on a first come, first served basis in four cycles each academic year:
- January 1st through March 31st
- April 1st through June 30th
- July 1st through September 30th
- October 1st through December 31st
The Senate Office receives travel grant funds at the beginning of each Fiscal Year (July 1-June 30) Funds are awarded for Airfare ONLY in a one-time payment of up to $500 based on actual airfare costs Due to funding limitations and the desire to assist as many faculty as possible, only one travel grant will be awarded per academic year.
Individual Investigator Research Grants - There are two cycles of funding – One in the Fall and one in the Spring. Check the Academic Senate’s Web Page for these Deadlines and Instructions. The maximum grant award is currently $35,000 for a one-year grant. Grants in this category can fund personnel, equipment, travel and supplies for new research, a lapse in funding or a new research direction.
Shared Equipment Grants - There is one cycle of funding in February, with funding awarded in March. Check the Academic Senate’s Web Page for the Deadlines and Instructions. The maximum grant award in this category is currently $40,000. These grants are intended for large, specialized items of equipment that cannot be purchased with ordinary sources of support and typically would be used by multiple investigators, but which would significantly enhance research opportunities.