Conference Registration and Travel Grants

 

Select a Conference Registration or Small Grant

  1. Educational Curriculum - Committee on Educational Policy.
    1. Conference Registration and Travel Grants for Educational Purposes
  2. Research - Committee on Research.
    1. Conference Registration and Small Grants for Researchers

A Conference Registration and Small Grant Application Form (Education or Research) and all requested documentation must be included in your online application. Click here to access the online application.

1 Conference Registration and Travel Grants for Educational Purposes

2025 Chancellor's Fund is open for accepting applications

Overview

Amount: up to $1,200

Total amount in fund: $40,000

Key Dates: Applications will be accepted until TBD. Applications will be accepted and awarded on a rolling basis, first accepted as of January 27, 2025.

Description: Funds are available to assist teaching faculty in attending meetings of learned societies, organized educational conferences, and other meetings to present original, creative, and educational work products to attendees, showcasing their efforts in teaching learners, residents, fellows, and/or students.

Criteria:

  • The presentation must be education focused and related to curriculum and/or teaching learners.
  • UCSF Faculty in any series (Clinical X, In Residence, Ladder Rank, Adjunct, and Health Sciences Clinical), at any percentage of effort, are eligible to apply.
  • Non faculty academics including but not limited to Specialists and Professional Research Series are not eligible.
  • Applications must be submitted at least four weeks prior to your planned meeting or conference.
  • Award is for registration fees and travel expenses (airfare/hotel) only.
  • Applicants may receive one Conference Registration/Travel Grant in any 12-month period. This is measured from the date an applicant receives funding. For example, if an applicant received funding in June 2025, they cannot receive funding when the new academic year starts in September 2025 or when the new calendar year starts in January 2026. They are not eligible for funding again until June 2026. This restriction does not apply to other Chancellor’s Fund programs. Receiving a conference registration or travel grant does not make a faculty member ineligible for their school’s Learning and Development Fund, the Writing Support Fund, or the Community Building Fund.
  • Applicant must be attending to present original product showcasing educational work.
  • Applicants must complete a short survey that will be sent within one month of the conference, if funds are awarded.
  • Co-presenting teams: CEP will not award funds to multiple faculty that are co-presenting a poster presentation. Multiple faculty who are co-presenting a discussion or panel presentation, where each faculty is assigned a part of the presentation, can receive funds for the same presentation.

Examples: 

  • This grant funds presentations related to curriculum and teaching students, residents, fellows, etc, and/or where the purpose of the conference is focused on education. Examples of applications have been awarded in the past are for presentations such as:
    • “Developing and Implementing ___ within ___ Fellowship Programs”
    • “___ in the Residency Practice”
    • “___ Curricular design, implementation, and evaluation”
    • “Using innovative strategies & accountability to ___ in ___ education”
  • Presentations that are research or clinical-focused will not be funded by this grant. 
Application Process:

Applications must include:

  • The Conference Registration Grant Application Form - Educational Purposes.
  • Signature of both the applicant and the Department Chair.
  • Description of the creative educational work that you will be presenting (250 words.)
  • Documentation of invitation or letter of acceptance to present educational materials or for conference attendance.
  • A copy of the abstract submitted for the presentation.
  • A copy of conference announcement/invitations which includes information about the learned society, dates which match dates for which travel has been requested, and the conference registration fee amount.
  • Hotel and airfare receipts that match the conference dates and location, if applicable. Funds requested for hotel and airfare must be in accordance with the UCSF reimbursement policies for travel expenses.
  • Upload and submit your application and supporting documents in a single combined PDF via the Senate Service Portal.

Contact: Laynie Martinez

2. Conference Registration and Small Grants for Researchers

2025 Chancellor's Fund is closed for accepting applications
Funds have been depleted for the year

Overview

Amount: $1,000

Total amount in fund: $35,000

Key Dates: Applications will be accepted and awarded on a rolling basis in two waves. The first wave will start on January 27, 2025, and $18,000 will be awarded in this wave. The second wave will start on June 9, 2025, and the remaining $17,000 will be awarded in this wave.

Description: Funds are available to assist faculty researchers.

Eligible expenses:

  • Conference registration and travel expenses (airfare/hotel)
  • Software expenses
  • Publication fees

Eligibility:

  • UCSF Faculty in any series (Clinical X, In Residence, Ladder Rank, Adjunct, and Health Sciences Clinical) and at all ranks (Assistant, Associate, Full Professor), at any percentage of effort, are eligible to apply.
  • Non faculty academics including but not limited to Specialists and Professional Research Series are not eligible.
  • Applicants may receive no more than one Conference Registration/Travel Grant within any 12 month period. Applicants may apply to other Chancellor’s Fund programs.

Criteria: For Conference Registration Grants, the Academic Senate Committee on Research will give preference to applications for speaking presentations. Requests for poster presentations require a justification of impact. Please submit your application prior to the date of travel.

Application Instructions:

  • Conference Grant:
  • Download the Conference Registration and Small Grant Application Form-Research.
    • Complete the application form including obtaining a signature from the Department Chair or Division Chief.
      • Include a budget with estimated costs of conference fees,
      • Include documentation of the invitation or letter of acceptance to present important results or research.
      • Include a brief description of the presentation.
    • Upload and submit your application and supporting documents via the Senate Service Portal.
       
  • Software and Publication Grant:
  • Applications for software and publication fees should upload a word document with the budget request and budget justification for the small grant.
  • Upload and submit your application and supporting documents via the Senate Service Portal.

Contact: Liz Greenwood

  • Additional Information
  • 1. Financial Plan – Budget Overview (2024-2025)
  • 2. Highlights of Chancellor's Funds Awards.
  • 3. Frequently Asked Questions
  • Notice
  • Funding, submission rules, eligibility criteria, and other requirements are subject to change for each Chancellor's Fund cycle.
  • Be sure to review the website after every “Call for Applications” is launched to learn the updates and prepare your application accordingly.