Conference Registration and Travel Grants

 

Select a Conference Registration or Small Grant

  1. Educational Curriculum - Committee on Educational Policy.
    1. Conference Registration Grants for Educational Purposes
  2. Research - Committee on Research.
    1. Conference Registration and Small Grants for Researchers

A Conference Registration and Small Grant Application Form (Education or Research) and all requested documentation must be included in your online application. Click here to access the online application.

1 Conference Registration Grants for Educational Purposes

Closed for Accepting Applications

Overview

Amount: up to $1,200

Total amount in fund: $42,000

Key Dates:
Applications will be accepted until TBD. Applications will be accepted and awarded on a rolling basis, first accepted as of January 17, 2023.

Description: Funds are available to assist faculty in attending meetings of learned societies, organized conferences, and other meetings to present original, creative, and educational work products to attendees.

Criteria:

  • The meeting of learned societies, organized conferences and meetings must be education focused.
  • UCSF Faculty in any series (Clinical X, In Residence, Ladder Rank, Adjunct, and Health Sciences Clinical), at any percentage of effort, are eligible to apply.
  • Non faculty academics including but not limited to Specialists and Professional Research Series are not eligible.
  •  Applications must be submitted at least four weeks prior to your planned meeting or conference.
  • Award is for registration fees and travel expenses (airfare/hotel) only.
  • Applicants may receive one Conference Registration/Travel Grant in any 12 month period. Applicants may apply to other Chancellor’s Fund programs.
  • Applicant must be attending to present original product showcasing educational work.
Application Process:

Applications must include:

  • The Conference Registration Grant Application Form - Educational Purposes.
  • Signature of both the applicant and the Department Chair.
  • Description of the creative educational work that you will be presenting (3-5 sentences.)
  • Documentation of invitation or letter of acceptance to present educational materials or for conference attendance.
  • A copy of conference announcement/invitations which includes information about the learned society, dates which match dates for which travel has been requested, and the conference registration fee amount.
  • Hotel and airfare receipts that match the conference dates and location, if applicable. Funds requested for hotel and airfare must be in accordance with the UCSF reimbursement policies for travel expenses.
  • Upload and submit your application and supporting documents via the Senate Service Portal.

Contact: Laynie Martinez

2. Conference Registration and Small Grants for Researchers

Closed for Accepting Applications

Overview

Amount: $1,000

Total amount in fund: $35,000

Key Dates:
Applications will be accepted until TBD. Applications will be accepted and awarded on a rolling basis, first accepted as of January 17, 2023.

Description: Funds are available to assist faculty researchers.

Eligible expenses:

  • Conference registration and travel expenses (airfare/hotel)
  • Software expenses
  • Publication fees

Eligibility:

  • UCSF Faculty in any series (Clinical X, In Residence, Ladder Rank, Adjunct, and Health Sciences Clinical) and at all ranks (Assistant, Associate, Full Professor), at any percentage of effort, are eligible to apply.
  • Non faculty academics including but not limited to Specialists and Professional Research Series are not eligible.
  • Applicants may receive no more than one Conference Registration/Travel Grant within any 12 month period. Applicants may apply to other Chancellor’s Fund programs.

Criteria: For Conference Registration Grants, the Academic Senate Committee on Research will give preference to applications for speaking presentations. Requests for poster presentations require a justification of impact. Please submit your application prior to the date of travel.

Application Instructions:

  • Conference Grant:
  • Download the Conference Registration and Small Grant Application Form-Research.
    • Complete the application form including obtaining a signature from the Department Chair or Division Chief.
      • Include a budget with estimated costs of conference fees,
      • Include documentation of the invitation or letter of acceptance to present important results or research in applicable.
      • Include a brief description of the presentation.
    • Upload and submit your application and supporting documents via the Senate Service Portal.
       
  • Software and Publication Grant:
  • Applications for software and publication fees should upload a word document with the budget request and budget justification for the small grant.
  • Upload and submit your application and supporting documents via the Senate Service Portal.

Contact: Liz Greenwood

  • Notice
  • Funding, submission rules, eligibility criteria, and other requirements are subject to change for each Chancellor's Fund cycle.
  • Be sure to review the website after every “Call for Applications” is launched to learn the updates and prepare your application accordingly.