Appendix VI School of Pharmacy Bylaws and Regulations

Appendix VI Bylaws, Regulations, and Procedures of the School of Pharmacy

On this page Bylaws of the Faculty of the School of Pharmacy Regulations of the Faculty of the School of Pharmacy

Bylaws of the Faculty of the School of Pharmacy

PART I. FUNCTIONS

1.1 The Faculty of the School of Pharmacy shall govern and supervise the School in accordance with San Francisco Divisional Bylaw 95 (Powers of the Faculties).

1.2 The Faculty may delegate portions of its authority to its committees or its executive officers (Academic Senate Bylaw 50).

1.3 The officers and committees of the Faculty will be responsible for keeping the entire Faculty of the School informed about the affairs of the School.

PART II. MEMBERSHIP AND VOTING ELIGIBILITY

2.1 The Faculty shall consist of academic appointees who hold titles in the series of Ladder Rank, In-Residence, Clinical-X, Health Sciences Clinical, and Adjunct.

2.2 When functioning as a committee of the Academic Senate (S.F. Divisional Bylaw 100), The Faculty of the School of Pharmacy, consists of:

2.2.1 The President of the University of California;
2.2.2 The Chancellor of the University of California, San Francisco;
2.2.3 The Dean of the School of Pharmacy;
2.2.4 All members of the Faculty of the School of Pharmacy who are members of the Academic Senate.

2.3 When the Faculty of the School of Pharmacy functions as a committee of the Academic Senate, all Academic Senate members may vote (S.F. Divisional Bylaw 100); all other members of the Faculty have the privilege of the floor for discussion.

2.4 When the Faculty of the School of Pharmacy is not functioning as a committee of the Academic Senate, all Faculty have full voting privileges

2.5 One representative from each of the departments in other schools which offer courses necessary to satisfy requirements in the curricula of the School of Pharmacy. These members, recommended by their departments, shall be appointed by the Dean with the approval of the Faculty Council. They shall serve for one year and may be reappointed.

PART III. OFFICERS

3.1 Chair. The Chair of the Faculty Council shall serve as Chair of the Faculty.

3.2 Vice Chair. The Vice Chair of the Faculty Council shall serve as Vice Chair of the Faculty.

PART IV. DUTIES OF THE OFFICERS

4.1 The Chair shall preside at all meetings of the Faculty and of the Faculty Council. The duties of the Chair, when presiding, shall be restricted to the role of Presiding Officer, as described in the official parliamentary manuals of Sturgis and of Roberts. (See Appendix to these Bylaws.)

4.2 The Chair shall consult with the Dean in arranging the agenda of meetings of the Full Faculty.

4.3 The Vice Chair shall preside at meetings of the Faculty in the absence of the Chair.

PART V. DUTIES OF THE EXECUTIVE OFFICE

5.1 The Executive Office of the San Francisco Division provides professional, analytical, and administrative support; guidance; coordination; communication; and assistance. Its duties shall include:

5.1.1 Maintaining proper records;
5.1.2 Sending advance notice (call) for meetings and presentation to the Faculty, in advance of any meetings, of adequate information regarding matters to be considered;
5.1.3 Providing minutes of each Faculty Meeting;
5.1.4 Conducting all elections;
5.1.5 Keeping a valid roster of voting members of the Faculty.

PART VI. MEETINGS

6.1 Frequency. Meetings of the Faculty shall be held at least once each half-year and at such other times as the Faculty may determine, or upon written request of five members of the Faculty, or upon the call of any of its officers, or the Dean. [Am 1 Sept 18]

6.2 Quorum. Fifteen members of the Faculty of the School of Pharmacy shall constitute a quorum.

6.3 Order of Business. The meetings of the faculty will be guided by the provisions of Sturgis’s Standard Code of Parliamentary Procedures. Questions of order not covered there will be governed by Robert’s Rules of Order.

PART VII. FACULTY COUNCIL

7.1 Membership. The Faculty Council shall consist of eight elected and seven ex officio members. [Am 1 Sept 18]

7.1.1 Elected: There must be at least two members each from the Department of Pharmaceutical Chemistry and the Department of Bioengineering and Therapeutic Sciences, and three members from the Department of Clinical Pharmacy.
7.1.2 At least five of the eight elected members must be members of the Academic Senate.
7.1.3 Ex Officio. The ex officio members shall be: The Dean, the Assistant/Associate Dean for Academic Affairs, the Assistant/Associate Dean of Student Affairs, the Chair of the Admissions Committee, the Chair of the Curriculum and Educational Policy Committee, the Assistant/Associate Dean for Finance, and Chair of the Academic Standards Committee. [Am 1 Sept 18]
7.1.4 Representatives. The Student Body President of the School shall be invited to the Faculty Council meetings

7.2 Terms of Office. Terms of office for Council Members shall start with the first day of September.

7.2.1 Each elected member and representative shall serve a term of two years. If necessary, the previous Council Chair may serve an additional year as a non-voting member
7.2.2 There are four elected member seats to be filled in even numbered years and four in odd numbered years with normal terms of two years. Additional members shall be elected to serve terms of one year when-ever needed to bring the total of elected members to eight.
7.2.3 Chair. The Chair shall be one of the elected members and shall be appointed by the Faculty Council. He/she shall be chosen by a vote of the faculty at the Spring meeting or by electronic voting in advance of the spring meeting. He/she will assume office between July 1 and the first day of instruction in the Fall term with the date set by mutual agreement between the outgoing chair, incoming chair and council.
7.2.4 Vice Chair. The Vice Chair shall be appointed by the Faculty Council according to the process described in 7.2.3. The term of office is one year; Council may choose to extend the term on an annual basis, based on a vote.

7.3 Nominations and Elections

7.3.1 Nominations. Thirty days prior to the last Faculty meeting of the Spring term the Executive Office shall inform, in writing, each member of the Faculty that nominations to the Faculty Council must be submitted within ten days. At least two candidates must be nominated by the faculty of each Department. Council may recruit candidate members via an electronic call to service to occur early in the Spring. The Faculty Council shall complete the slate of candidates if this requirement is not met.
7.3.2 Elections. The Executive Office shall submit a ballot (either paper or electronic) to each member of the Faculty not less than ten days before the last meeting of the Spring term. The outcome of the election shall be determined subject to the constraints of S.F. Divisional Bylaw 65 and shall either be announced at the last meeting of the Spring term or transmitted to the Faculty in writing.

7.4 Vacancies

7.4.1 If a vacancy occurs among the elected faculty members or representatives, for any reason (for example, long-term illness, becoming an ex officio member, sabbatical leave), it shall be filled by the candidate who received the next largest number of votes in the most recent election. It is the option of the originally elected member to resume the vacated seat when able to do so.
7.4.2 Should no candidate be available from the most recent election to replace the vacancy (of an elected member or a representative), the Faculty Council shall appoint a replacement, who shall be confirmed at the next Faculty meeting.
7.4.3 If an appointment is not confirmed by the Faculty, the Executive Office or the Chair shall conduct a special election. The election shall conform, in principle, to the procedures prescribed in the nominations and elections section of these bylaws and should retain the ten-day nomination period. The total process shall be completed and the Faculty informed of the results in writing within three weeks from the date of the meeting at which the negative vote for confirmation occurred.

7.5 Meetings. The Faculty Council should meet as necessary and must meet at least once each regular term at the call of the Chair, the Dean, or any three members of the Council.

7.5.1 Quorum. A quorum shall consist of six members provided that among the six at least three are elected members, four of the six are members of the Academic Senate and that the Dean or an Associate Dean is present.

7.6 Duties and Powers. In accordance with S.F. Divisional Bylaw 95, the government and supervision of each school is vested in its faculty. The Faculty Council shall have the authority to act for the Faculty in the following matters:

7.6.1 Approving petitions of students to graduate under suspension of regulations;
7.6.2 Approving the award of degrees, certificates and honors at graduation;
7.6.3 Exercising jurisdiction over scholastically disqualified students;
7.6.4 Dismissing students for causes other than scholastic disqualification.

7.7 The Faculty Council shall aid the Dean at his/her request and shall make recommendations to the Faculty pertaining to matters concerning the government, the policies and curricula of the School. It shall report to the Faculty all germane actions and policy decisions, and give an account of its stewardship at appropriate times each year.

7.8 Mail Ballots. A mail ballot may be conducted via traditional mail or electronically. Proposals for ballots on curricular, policy, bylaws, or procedural matters that require approval of the Faculty of the School of Pharmacy before the next scheduled meeting must be submitted to the Faculty Council if they originate from any of the standing committees, the Dean, or the officers of the Faculty. The Faculty Council may amend the proposed ballot, in consultation with the proposer, and must assure that, if appropriate, pro and con arguments are provided. If it is impossible to convene a quorum of the Faculty Council within the time required, the Chair of the Faculty (or the Vice Chair in his/her absence), after weighing the consequences of a delay, may act for the Faculty Council in implementing the proposed mail ballot. These options, which preclude the full discussion and the debate of a regularly constituted meeting of the Faculty, are justified only for emergency conditions or non-controversial matters.

PART VIII. COMMITTEES (General Provisions)

8.1 The Chair of the Faculty Council, with concurrence of the Faculty Council, shall appoint the Standing Committees of the Faculty established by these Bylaws and shall also appoint to the Committees such representatives as may be deemed necessary.

8.1.1 Special or ad hoc committees of the Faculty may be authorized by majority vote of the Faculty or the Faculty Council. The Chair and the members of the ad hoc committee shall be appointed by the Chair of the Faculty subject to concurrence by the Faculty Council via mailed, electronic or in-person voting.
8.1.2 Chairs of the Standing Committees shall be appointed by the Faculty Council. Each Chair shall be appointed to serve a one year term starting on the first day of instruction in the fall term. The Chair’s term may be renewed upon mutual agreement by the Council. [Am 1 Jul 16]
8.1.3 Tenure of Committees Appointed by Faculty Council. Members of Committees shall be appointed to serve one year, starting with the first day of instruction in the Fall term. The tenure of an ad hoc extends only until the first day of instruction of the ensuing fall term unless a definite term is stated in the authorizing motion.
8.1.4 Elected members of the Faculty Council are eligible for appointment to standing committees including the chair. Each Standing Committee may appoint such sub-committees as it deems necessary to conduct its business. The membership of sub-committees is not restricted to Senate members.

8.2 Standing Committees. Four Standing Committees exist in the School. Each may create subcommittees composed of members of the Faculty to address specific issues, be they on-going or short lived.

8.2.1 Curriculum and Educational Policy Committee. (CEPC) Membership shall consist of not less than four members (including a Chair and at least one faculty from each of the three School of Pharmacy departments), to be appointed by the Faculty Council with input from the Vice Dean. The faculty department representatives will serve as liaisons to their respective departments. The following will serve as ex officio members: the Vice Dean, Associate Dean, Student Affairs, and the Director of the Office of Education and Instructional Support. The Dean of the School of Pharmacy is a non-voting, permanent guest. The CEPC reports jointly to the Vice Dean for the School of Pharmacy for strategic visioning and to the Faculty Council for curricular oversight and educational policy changes.

This committee is charged with providing direct oversight for pharmacy education at the UCSF School of Pharmacy. This includes direct oversight and accountability for the Doctor of Pharmacy degree program.

The Committee shall establish educational policy, plan future directions for educational programs as they relate to the profession of pharmacy, evaluate educational programs, and promote educational innovations and scholarship. CEPC shall maintain liaison with other long-range educational planning bodies within the University. This committee shall review and make recommendations regarding the PharmD curriculum and subsidiary questions including the initiation, alteration, or discontinuance of courses of instruction. All proposed significant changes to the PharmD curriculum must be submitted to the CEPC and Faculty Council for approval.

The committee shall also consider any matters in the jurisdiction of the Faculty submitted to it by the Faculty, any officer or committee of the Faculty, the Dean, Vice Dean, or any Department. At least once each year, the committee shall confer with representatives of the student body. The committee shall report its findings and recommendations to the Faculty at each regular meeting. All actions deemed substantive by the Chair of CEPC and with the concurrence of Faculty Council, will require approval by the Faculty and must be submitted to the membership of the Faculty in writing at least five days prior to Faculty action. Approval requires an affirmative vote by the majority of faculty (electronic vote). Each department will assume the responsibility to carry out CEPC policies and recommendations. [Am 1 Jul 16, 1 Sept 18]

8.2.2 Admissions.
8.2.2.1 The Executive Committee-Admissions: The Executive Committee shall consist of not less than six members including the Chair and Vice Chair and a minimum of one member to be appointed from each of the three School of Pharmacy departments (Clinical Pharmacy, Bioengineering and Therapeutic Sciences and Pharmaceutical Chemistry). The Committee shall also have one student representative. The Chair is responsible for the overall operation of the committee and serves as primary liaison with the School of Pharmacy’s Admissions Director and staff. This committee is charged with developing methods for assessing applicants to the PharmD program, and selecting the best possible applicants to be offered admission. The Committee shall also consider any matters in the jurisdiction of the Faculty submitted to it by the Faculty, any officer or committee of the Faculty, the Dean, or any Department.
8.2.2.2 General Membership: Membership of the Admissions Committee shall consist of the Executive Committee plus faculty appointed from all three departments of the school for a minimum total of thirty-two. The Chair and Vice Chair of the Executive Committee also chair the General Membership Committee. Responsibilities of the General Members include the rating of applicants and advising the Executive Committee on the final applicant selections.
8.2.3 Committee on Academic Standards

Membership
1. There will be five at-large faculty members.
  1. Members will be nominated by the Vice Dean and confirmed by the School of Pharmacy Faculty Council.
  2. Members will serve a three-year term, renewable once, contingent on satisfactory annual performance as determined by the Committee Chair. The Chair will serve in the role for a term of three years, renewable once.
2. A Committee Chair will be nominated by the Vice Dean and appointed by the Faculty Council. It is the responsibility of the Committee Chair to orient Committee members to their roles and responsibilities.
  1. The Associate Dean for Student Affairs will serve as a non-voting member, and in consultation with the Committee Chair, will prepare the Committee’s materials and communicate the Committee’s procedures to the student.
  2. In the event that the Associate Dean for Student Affairs is unavailable, a designated Associate Dean may assume this role.
3. The Associate Dean for Students Affairs will attend all deliberations of the Committee on Academic Standards.
Functions
1. The Committee on Academic Standards is charged with in-depth review of student performance that meets one or more of the following criteria:
  1. The student does not meet standards for promotion to the next phase of the curriculum
  2. The student meets the criteria for dismissal or disqualification
  3. The student has or is alleged to have violated University policies or campus standards of conduct, as described in the University of California 100.00 Policy on Student Conduct and Discipline.
2. A student may be referred to the Committee on Academic Standards by the Committee on Student Progress.
3. In exigent circumstances, a School of Pharmacy associate dean with designated authority for professional and academic standards may refer a student directly to the Committee on Academic Standards.
Process
1. The process of the Committee on Academic Standards is described in the UCSF Academic Senate Bylaws Appendix VII: 4.0 Step 2: In-Depth Review and Dismissal Action.
Appeal
1. A student for whom the Committee on Academic Standards has recommended dismissal is entitled to appeal the decision in accordance with the UCSF Academic Senate Bylaws Appendix VII: 5.0 Appeal.

[Am 1 Sept 18]

8.2.3.1 Sub-Committee on Student Progress. (For SOP students in Class of 2021 and beyond)

Membership
1. The Sub-Committee is comprised of all School of Pharmacy Coursework Directors^[1] and faculty curriculum leads of the core, inquiry, and experiential components of the curriculum.
2. The Sub-Committee on Student Progress will be chaired by the Associate Dean for Student Affairs.
Functions
1. The Sub-Committee on Student Progress is charged with completing an annual assessment of each student’s performance following the conclusion o a curriculum phase
2. For each student, the Sub- Committee on Student Progress will make one of the following recommendations to the Dean or the Dean’s designee:
  1. Promotion to the next phase of the curriculum.
  2. Promotion to the next phase of the curriculum with conditions (such as remediation), with or without a probationary status.
  3. iii. Graduation from the School of Pharmacy.
  4. Formal repetition of one or more parts of the curriculum on a probationary status.
  5. Referral to the Committee on Academic Standards.
Process
1. The Committee on Student Progress will use consent agendas to advance, promote, or graduate students who meet all criteria for academic promotion without conditions (such as remediation), or graduation. Students not meeting criteria for promotion without conditions or graduation will be reviewed by the Sub-Committee based on School of Pharmacy academic policies.
2. Deliberation on the decision to refer a student to the Committee on Academic Standards requires a quorum of 51% of Coursework Directors and faculty in the relevant phase of the curriculum for a student under consideration.
3. Decisions will be made by a simple majority vote of the quorum.

^[1]Coursework directors include theme directors, applied patient care skills course director and experiential program directors.

PART IX. AMENDMENT OF BYLAWS

9.1 The regulations of the Faculty governed by Divisional Bylaw 95 may be suspended by vote of the Faculty, provided not more than three voting members present object to such suspension. The Chair shall always state the question as follows: "Those who object to a suspension of the Regulations will raise a single hand."

9.2 The bylaws may be amended at any regular or special meeting of the Faculty or by a mail or electronic ballot. A two-thirds vote of the votes cast is required for any amendment. Written notice of the amendment accompanied by statements of the purpose and effect of the proposal shall be sent to each member of the Faculty at least five days prior to the vote.

9.3 A proposal for a major revision of these Bylaws can be voted on only at a meeting subsequent to its presentation.

PART X. MODIFICATION OF REGULATIONS

10.1 The Regulations of the School may be modified by a vote of the Faculty provided the proposed modification has been distributed to the Faculty at least five days before the end of voting. Approval requires a majority of the voting members of the Faculty.

PART XI. GOVERNANCE OF VOTING

11.1 With the exception of major revisions of these Bylaws, Faculty votes will be conducted by electronic means, and require the specified number of faculty participants. Requests for voting may occur no more than twice a month, though multiple items may be included in each ballot. Votes must occur at least five days following posting of the ballot. All ballots must be accompanied by summaries of the arguments in favor of and opposed to the proposed item. The Faculty Council shall insure that the posted arguments are complete and faithfully reflect the key considerations.

APPENDIX

Intent of Bylaws - Duties of Officers – Chair:

"The President or head of an organization, whatever his title, usually has three roles - leader, administrator, and presiding officer." (Sturgis, p. 160)

A guiding principle was endorsed by the Faculty accompanying approval of these Bylaws, namely, to organize the government of the School of Pharmacy in such a manner as to have it exercise the powers and discharge the duties of academic administrative and faculty government jointly and in a unitary from of governance.

It is understood that the Faculty Council is de facto and de jure, a joint academic administrative advisory committee to the Dean and a faculty governance committee. The role of the Chair at meetings of the Faculty Council and the Faculty shall be defined as the role of "presiding officer." Serving in this capacity he/she shall be restricted by the description of that role given in the current edition of Sturgis' The Standard Code of Parliamentary Procedure.

Revised 7/13/88, 7/18/91, 6/28/96, 7/28/99, 9/7/99, 6/14/07, 9/27/11, 6/11/13

Regulations of the Faculty of the School of Pharmacy, UCSF

I. Admission to the Professional Program

To be admitted to the School of Pharmacy, an applicant must:

be eligible for admission to the University (SR*418-460).
complete the college subject requirements, meet the minimum grade point average, and complete the total required units as approved by the Faculty and published annually in the Announcements of the School of Pharmacy.
meet the Technical Standards of the School of Pharmacy, with or without institutionally approved accommodations, as listed on the School of Pharmacy website under ‘Minimum Eligibility Requirements’.
be evaluated and accepted by the Committee on Admissions.

[Am 17 Mar 18, 1 Jul 18]

II. Registration

Students must register and meet the requirements for registration as defined in the SR 540.

III. Requirements and Curriculum for the Degree of Doctor of Pharmacy

Students will be awarded the degree of Doctor of Pharmacy when they have satisfactorily completed all required coursework and have been judged by the Subcommittee on Student Progress to have met or exceeded all graduation requirements and recommended to Faculty Council.
1. Satisfactory completion of coursework is defined as completion with passing grade as established by policies from the Curriculum and Educational Policy Committee.
Elective courses to fulfill the unit requirement for the PharmD degree must be taken after admission to the School of Pharmacy, from courses in any of the schools at UCSF, or from courses under the jurisdiction of the School of Pharmacy. Additional electives beyond the minimum units required for the degree may be taken after admission to the School of Pharmacy at other divisions of the University, or at other collegiate institutions in the San Francisco Consortium and will be included in the student’s record.
The candidate shall possess satisfactory professional qualifications (see VI. B. and SFR 905) and be recommended for the degree by the Faculty of the School of Pharmacy (SFB 95D).

[Am 17 Mar 18, 1 Jul 18]

IV. Courses

Courses in the School of Pharmacy are available to all registered students in the San Francisco Division who have met the prerequisites and have the consent of the instructor.

Graduate Professional. The courses in the curriculum leading to the degree, Doctor of Pharmacy, are classified either as required or as elective courses and are designated by numbers containing three digits; the hundreds digit, the tens digit, and the units digit.
1. Required Graduate Professional Courses.
  1. Required courses are numbered 1-3 in the tens digit. The number refers to the year in the curriculum.
2. Elective Graduate Professional Courses. Elective courses are classified as either regular electives or special study courses, and are designated by the numbers 5-9 in the tens digit.
  1. Regular Elective Courses. These courses are differentiated from special study courses by the use of the numbers 5 and 6 in the tens digit.
  2. Special Study Courses. These courses are intended to allow a student or a group of students to earn credit for supervised study of topics which extend their professional and academic education. A student may not register for more than one special study course having the same name and number from the same instructor in a given term. Except as approved by the Vice Dean, the total number of special study units to be credited toward the Doctor of Pharmacy degree shall not exceed a total of eight credit units for the degree.
3. Independent Study Courses. These courses are offered only on an individual student basis. (This does not preclude two or more students from studying different aspects of the same topic.)
  A student may take independent study courses of the same name and number from different instructors, but is limited to a total of eight units in any given term.
  1. The course number 199 is reserved for Independent Laboratory Study courses. Enrollment is limited to outstanding students with prior consent of the instructor who is to supervise the study and with the approval of the Associate Dean for Student Affairs. The student may earn up to 5 units of credit in any single 199 course. The topic may be selected by the student or may arise out of mutual interest with the instructor.
  2. The course number 198 designates independent study courses of 1-5 units, without formal laboratory. The student, after consultation with the instructor with whom the student wishes to enroll, will present to the adviser and to the instructor a written statement that contains the substance of the course with unit value to be assigned for its completion. This statement will be filed in the student's folder at the beginning of the term. A final examination is not required.
  3. The course number 196 designates study courses in academia/education. The max number of units is 2 units.

[Am 1 Jul 18]

V. Grades and Credit

Except for the following, the regulations of the School of Pharmacy governing grades shall be as authorized by SFR 775. [Am 17 Mar 18]

The work of all students pursuing a PharmD degree will be reported in terms of the following grades: H (honors), P (pass), NP (no pass), I (incomplete), Y (provisionally unsatisfactory), and IP (in progress).
Grades of successful coursework completion, meriting the awarding of coursework credit:
1. (P): Pass
  1. Faculty will assign a grade of P when the student’s performance is of passing quality and the student has met all requirements for an established block.
2. (H): Honors
  1. Faculty may assign a grade of H when the student’s overall performance is considered to be outstanding.
  2. A grade of H is limited to required didactic courses and may not be assigned to electives or experiential courses.
Grades indicating incomplete coursework and not meriting the awarding of coursework credit:
1. (I): Incomplete passing provisional grade
  1. Faculty may assign an I grade under the following circumstances:
    1. When a student’s participation in an educational experience is interrupted prior to the conclusion of that experience and the performance at that point is of passing quality.
    2. At the conclusion of the educational experience, a student’s overall performance is of passing quality but the student has not satisfactorily completed final assessment requirements.
  2. Faculty will determine the requirements for conversion of the I grade to a final grade of P, or H when such grade is available in a course. Requirements will include the nature and quality of work expected and the timeframe in which the work must be completed.
  3. The time period for satisfactory completion of the course requirements should not extend beyond four consecutive quarters in which the student is enrolled subsequent to the assignment of the I grade, unless a petition, filed prior to the beginning of the term in which the course is next regularly offered, has been approved by the Associate Dean for Student Affairs allowing a further specified period.
  4. If the student fails to meet any requirement for conversion of the I grade to a P or H grade, the I grade will convert to a grade of NP.
2. (Y): Initial non-passing provisional grade
  1. Faculty will assign a Y grade in the following circumstance:
    1. When, at the completion of a course, a student has not performed to passing quality, but the faculty wishes to provide for an additional finite period of time for the student to demonstrate competency.
  2. Faculty will determine the requirements for conversion of the Y grade to a final grade of P. Requirements will include the nature and quality of work expected and the timeframe in which the work must be completed.
  3. The time period for satisfactory completion of the course requirements should not extend beyond four consecutive quarters in which the student is enrolled subsequent to the assignment of the Y grade, unless a petition, filed prior to the beginning of the term in which the course is next regularly offered, has been approved by the Associate Dean for Student Affairs allowing a further specified period.
  4. d. If the student fails to meet any requirement for conversion of the Y grade to a P grade, the Y grade will convert to a grade of NP.
3. (IP): In progress grade
  1. Faculty will assign an IP grade for courses extending over more than one academic quarter and in which evaluation of a student’s performance is deferred.
  2. The IP grade shall be replaced by a final grade when the student completes the course.
Grades indicating unsuccessful coursework completion:
1. NP: non-passing, permanent grade
  1. Faculty will assign a grade of NP when the student’s performance is not of passing quality.
  2. Faculty may assign a NP grade when a student displays behavior which constitutes a violation of University of California 100.00 Policy on Student Conduct and Discipline that is grounds for discipline, as described in section 102 of the policy.
  3. A student who receives a grade of NP and is eligible for continuation in the curriculum must complete an educational experience comparable to the coursework in which the NP grade was received and demonstrate performance of passing quality.

[Am 1 Jul 18]

VI. Disqualification

Academic
1. Probation. Academic probation is a period during which a student is provided the opportunity to improve performance that does not meet standards. Students placed on academic probation are notified that their continuation in the PharmD program is contingent upon improved future performance. Academic probation is removed when the student demonstrates satisfactory completion of all coursework with passing grades and satisfactory fulfillment of all conditions set forth for the student by the Sub-Committee on Student Progress and/or the Committee on Academic Standards.
2. Dismissal. A student shall be subject to dismissal if the student 1) received two or more NP grades in required courses; or 2) student demonstrates a continued pattern of documented unprofessional behavior despite attempts at remediation; or 3) has not met the conditions associated with academic probation as outlined by the Sub-Committee on Student Progress; or 4) has been on academic probation three out of four consecutive enrolled quarters; or 5) has not completed all requirements for the Doctor of Pharmacy degree within 4 years of the date the student entered as a 1st year student , with the exclusion of approved leaves of absence. The Committee for Academic Standards will review the students’ progress in the manner consistent with the UCSF Academic Senate Bylaws Appendix VII: 4.0 Step 2: In-Depth Review and Dismissal Action.
3. Other. If the grade NP or I in a course required for graduation, is not removed within the time limitations described in V. above, the student is thereby subject to academic probation or dismissal.
4. Academic Misconduct. Substantive evidence of academic misconduct (e.g., cheating) during the administration of an examination or in any other of the means by which a grade is earned in an assessment or a course, may subject a student to suspension or dismissal through procedures involving a hearing guaranteeing at least procedural minima of due process. (Procedural minima of due process may be taken as containing the elements spelled out in the UCSF Campus Supplement to the University of California Policies Applying to Campus Activities, Organizations, and Students and Policies Regarding Professional Disqualification, School of Pharmacy).
Professional Disqualification
In order for a Faculty to act under Variance 3A, SR 900 (A), provisions governing the use of professional disqualification of students in the School of Dentistry, Medicine, Nursing and Pharmacy must be prescribed in the regulations of these respective schools (SFR 905). Also each faculty must make imposition of any final action under this provision of SR 900 contingent upon a fair hearing guaranteeing at least procedural minima of due process. (Procedural minima of due process may be taken as containing the elements spelled out in UCSF Campus Supplement to the "University of California Policies Applying to Campus Activities, Organizations, and Students" and "Policies Regarding Professional Disqualification, School of Pharmacy").
In accordance with the provisions of SR 900, Variance 3A and SFR 905 (approved June 4, 1970), a student shall be subject to professional disqualification in the School of Pharmacy if after a hearing by the Executive Committee [School of Pharmacy Bylaw 24(d)] of alleged charges, it is found that the student:
1. has manifested or threatened violence against a patient, a fellow professional, staff personnel or others in carrying out his professional assignments, and/or
2. has abused professional privileges by taking advantage of professional relationships with patients or others, or has abused other privileges or the profession, such as access to drugs or equipment, and/or
3. has failed to meet professional responsibilities by reason of being mentally or physically incompetent, and/or
4. has been negligent in carrying out professional duties such that harm could result to a patient.

VII. Withdrawal

Subject to the approval of the Dean or their designee, a student may initiate a withdrawal through completing an online petition to withdraw from classes and request a leave of absence or a withdrawal.
Discontinuance Without Notice. A student who (1) withdraws from the school without notice, (2) fails to report after a leave of absence, or (3) fails to register for any term within one month after its beginning date, is considered to have terminated connection with the school.

VIII. Posthumous Degree Policy

Purpose
The University of California, San Francisco School of Pharmacy seeks to extend sympathy and compassion to families of deceased students near completion of their degrees and to recognize the academic achievement of these students who would have fulfilled the requirements of the degree. These actions must also be balanced with attention to academic and institutional integrity.
The School of Pharmacy will recommend the awarding of a posthumous degree based on the following criteria and procedures.
Criteria
To be eligible for the award of a PharmD degree from the School of Pharmacy from the University of California, San Francisco posthumously, the student generally must have met the following criteria:
1. The student has completed all core didactic curricular requirements (i.e., any student who is eligible to start taking a core APPE Spring quarter of the P2 year).
2. The student was in their third year of coursework or enrolled in courses, which upon successful completion would have culminated in the awarding of the degree; and
3. The student was in good academic standing and was successfully progressing toward completion of requirements for the degree to be conferred.
  Cases that do not meet the above-specified criteria may be considered when extraordinary circumstances prevail. In such cases, request for award of the degree must be reviewed by the appropriate faculty, department chair, and dean(s) and approved by the School of Pharmacy Faculty Council.
Procedure
The process for identifying and considering candidates for the award of degrees posthumously shall be as follows:
1. A formal request may be initiated by any of the following: a family member, a faculty member, a dean, or a fellow student. If the request is not made by a family member, the family should be contacted and found to be receptive of the possible award. The request should be made directly to the Dean of the School of Pharmacy or the Dean’s designate.
2. The Dean’s Office is responsible for reviewing the student’s academic record, confirming with the Registrar whether the specified criteria exist, and forwarding the request to the School of Pharmacy Faculty Council.
3. Pursuant to San Francisco Division Bylaw 95D, the School of Pharmacy Faculty Council shall have final responsibility for approving the award of a posthumous degree and communicating its approval to the Registrar and the Chair of the Division. This duty may be delegated to a committee of the faculty.
4. Customarily, degrees awarded posthumously will be noted on the commencement program and a member of the deceased student’s family will be permitted to participate. The student’s diploma will be released or mailed to the person legally authorized to manage the deceased student’s affairs. The posthumous nature of the award will be indicated on the diploma and in the student’s official transcript. [January 2011]

* Abbreviations

SR - Academic Senate Regulations (Statewide)

SFR - San Francisco Division Regulations

SFB - San Francisco Bylaw

Submitted to the Faculty February 1971

Approved June 1971

Revised May 1971, June 1975, August 1979, February 1982, June 1984, January 1985, June 1985, July 1988, July 1991, September 2011

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