Part II: Regulations of the San Francisco Division

A. Regulations

SFR 745. Classification of Courses
  1. Undergraduate professional
    1. Degrees – The courses in the curricula leading to the Bachelor of Science degree in Dental Hygiene, Dental Sciences, Medical Sciences, Nursing, and Physical Therapy shall be as designated in the regulations of the respective Schools granting such degrees. Courses in the undergraduate professional curricula are numbered in the 100 series.
    2. Certificates - Courses in each of the curricula [SR 740 et ff.] authorized by the Academic Senate leading to certificates of completion shall be as designated in the regulations of each School in the San Francisco Division.
  2. Graduate professional – the courses in the curricula leading to the graduate professional degrees in the San Francisco Division – Doctor of Dental Surgery, Doctor of Medicine, and Doctor of Pharmacy – are to be identified by a numbering system described in the regulations of each of the graduate professional schools: the School of Dentistry, the School of Medicine, the School of Pharmacy. Courses in the graduate professional curricula are numbered with a one (or zero) in the hundreds digit.
  3. Postgraduate professional – the courses in the curricula or programs authorized by the Academic Senate leading to a postgraduate professional certificate shall be as designated in the regulations of each School offering such approved programs or curricula.
  4. Graduate academic – the courses in the curricula leading to graduate academic degrees – Master of Arts, Master of Science, Master of Clinical Laboratory Science, Doctor of Philosophy, and Doctor of Nursing Science – shall be as designated in the regulations of the Graduate Council of the San Francisco Division in accordance with regulations of the Academic Senate. Graduate academic courses are numbered with a two in the hundreds digit. Courses numbered with a one or a three in the hundreds digit may also be included in the graduate academic curricula.
  5. Postgraduate academic – the courses in the curricula or programs authorized by the Academic Senate leading to a postgraduate academic certificate shall be as designated in the regulations of the Graduate Council. [en 16 Feb 71]
SFR 750. Persons in Charge of Courses

San Francisco Variance to the Regulations of the Academic Senate, University of California
Part III. Colleges, Schools, and Graduate Divisions
Chapter 3. Persons in Charge of Courses
[en 2006]

Section 750 (UC Website)

  1. Only regularly appointed officers of instruction holding appropriate instructional titles may have substantial responsibility for the content and conduct of courses which are approved by the Academic Senate.
  2. Health Sciences Clinical Professors of any rank, Clinical Professors of any rank, Health Sciences Clinical Instructors, and Clinical Instructors may give courses of any grade. (UCSF Variance to Systemwide Regulation 750)
  3. Announcements of special study courses in which individual students work under the direction of various members of a department may state that presentation is by the staff, but a member of the department shall be designated as the instructor in charge.
  4. Only persons approved by the appropriate administrative officer, with the concurrence of the committee on courses concerned, may assist in instruction in courses authorized by the Academic Senate.
  5. No student may serve as a reader or assistant in a course in which the student is enrolled.
SFR 775. Grades
  1. The work of all professional students in the Schools of Dentistry (for exception see SFR 779), Medicine (for exception, see SFR 785), Nursing, and Pharmacy (for exception see SFR 781) in the San Francisco Division shall be reported in terms of the following grades:
    1. Passing: A (excellent), B (good), C (fair), D (poor), P (passed);
    2. Not passing: F (failure), NP (not passed), and Y (provisional) [see paragraph (G)];
    3. Undetermined: Incomplete [see paragraphs (E), (G)], In Progress [see paragraph (J)]
    1. Grade points per unit shall be assigned by the Registrar as follows: A 4, B 3, C 2, D 1, F & Y zero. The grades I, IP, and NP shall be disregarded in computing the grade point average.
    2. The grade P and those grades for which at least 2 grade points per unit are assigned denote satisfactory progress towards a degree. The grad D denotes progress towards a degree, but must be offset by grades for which proportionately more than 2 grade points per unit are assigned.
  3. The grade Y is a non-passing provisional grade which may be raised to a D if the student satisfactorily meets requirements designated by the appropriate Faculty. The grade Y automatically is changed to F if these requirements are not met.
    1. In the Health Professional Schools courses may be offered on a P/NP basis as authorized in the regulations of each Faculty.
    2. The grade of P shall be awarded only for work which would otherwise receive a grade of C or better.
    3. The regulations of each school must specify the maximum number of P/NP courses or units which may be applied by any student towards satisfying degree requirements. If the total number of P/NP units which can be credited towards degree requirements for a given student exceeds 40% of the total number of units required for graduation, it will be deemed a major departure from the grade point system determination of graduation requirements.
    4. A school wishing to undertake a major departure from the grade point system shall submit its proposed system for approval by the Division and report to the Assembly in accordance with SR 778.
  5. The grade I may be assigned when a student's work is of passing quality, but is incomplete for good cause. The student may replace the Incomplete grade by a final grade and receive appropriate credit provided the student completes the work of the course in a way authorized by the appropriate Faculty. See paragraph (G) below. Each Faculty must adopt appropriate procedures specified in its regulations for the administration of this grade.
  6. If a student believes that a grade in a course has been assigned on any basis other than academic grounds, the student should follow the Procedure for Student Grievances in Academic Affairs. In the event that the ad hoc committee formed to investigate the grievance recommends a change of grade, they will report to the Division Chair, who shall report the change of grade to the Registrar. In order to protect the student, the grade shall be changed, if warranted, within four weeks following the formation of the ad hoc committee. [am 16 June 77]
  7. Correction of grades: All grades, except I, IP, NP, and Y are final when filed by an instructor in the end-of-term course report. However, the Registrar is authorized to change a final grade.
    1. Upon written request of an instructor, provided that a clerical or procedural error is the reason for the change, or
    2. Upon written request of the Chairman of the Division in cases where it has been determined by the Procedure for Student Grievances in Academic Affairs that an instructor has assigned a grade on other than academic grounds. No term grade except I, Y, or NP may be revised by reexamination. Any grade change request made more than one year after the original filing must be validated for authenticity of the instructor's signature by the department chair. Any grade change request made by an instructor who has left the University must be countersigned by the department chair. [am 16 June 77]
    3. For the reasons described in SFR 785 Section C. [am 11 July 16]
  8. Except as provided in paragraph (I), a student may repeat only courses in which the student received a grade of D, F, or U. An exception to this rule may be authorized by a Faculty for a student who receives the grade I, Y, or NP. Except as authorized by the appropriate Dean, no student may repeat more than once a course in which the student received a D, F, or U. When a student repeats a course, the units shall be credited toward a degree only once. Except as provided in paragraph (I), the student's grade point average shall be computed based on all grades received in the course and the total number of units attempted. [am 16 Jun 77, 10 May 19, 21 Jun 19, 6 Jul 23] [app., Assembly, 30 Nov 77]
  9. When a student is required by a Faculty, its designated agent, or a graduate program director to repeat a year, a term, or specific courses, the units shall be credited toward a degree only once, and the student’s grade point average shall be computed based on only the most recent grade in each course.
  10. For courses extended over more than one quarter where evaluation of the student's performance is deferred until the end of the final quarter, provisional grades of In Progress shall be assigned in the intervening quarters in courses so authorized according to the regulations of each Faculty in the San Francisco Division. The provisional grades shall be replaced by the final grades if the student completes the full sequence. The Faculty of each school is authorized to regulate the award of credit in cases where the full sequence is not completed. For exception see SFR 785, 795. [en 7 June 72]
SFR 779. Grades – Candidates for the D.D.S. Degree

In addition to the grades noted in SFR 775, the grades SP, H, and UP will be used in the curriculum for candidates for the D.D.S. degree.

The grade of H (honors) is a passing grade that will be assigned for outstanding achievement.

The grade of SP (satisfactory progress) will be used only in courses that extend beyond one academic quarter and have zero units for that quarter.  The grade of SP indicates satisfactory progress. A grade of P, H, I, or NP will be assigned at the end of the course in the designated terminal quarter. Grades of SP remain on the academic record in addition to the terminal grade. [en 7 May 92].

The grade of UP (unsatisfactory progress) will be used only in courses that extend beyond one academic quarter and have zero units for that quarter. The grade of UP indicates that progress to date is not up to the usual standard. UP grades remain on a student's academic record until the grade in the designated terminal quarter is recorded and are not changed prior to the conclusion of the course, even if subsequent quarters are graded SP.  A grade of P, H, I, or NP will be assigned at the end of the course in the designated terminal quarter.  All UP grades are converted to SP grades when a final passing grade is achieved.

The grade of IP (in progress) will be used only in courses that extend beyond one academic quarter and have zero units for that quarter. The grade of IP indicates work that is of passing quality but is incomplete for good cause (e.g., medical reasons or other reasons beyond the control of the student). A grade of P, H, I, or NP will be assigned at the end of the course in the designated terminal quarter. All IP grades are converted to SP grades when requirements have been met. [am 19 November 2018]

SFR 781. Grades – Candidates for the Pharm.D. Degree
  1. The work of all students pursuing a PharmD degree admitted for coursework commencing in Summer 2018 or after will be reported in terms of the following grades: H (honors), P (pass), NP (no pass), I (incomplete passing provisional grade), Y (provisionally unsatisfactory), and IP (in progress).
  2. Grades of successful coursework completion, meriting the awarding of coursework credit:
    1. H (honors)
      1. Faculty may assign a grade of H when the student’s overall performance is considered to be outstanding.
      2. A grade of H is limited to required didactic courses and may not be assigned to electives or experiential courses.
    2. P (pass)
      1. Faculty will assign a grade of P when the student’s performance is of passing quality and the student has met all requirements for an established course.
  3. Grades indicating incomplete coursework and not meriting the awarding of coursework credit:
    1. I (incomplete passing provisional grade)
      1. Faculty may assign an I grade under the following circumstances:
        1. When a student’s participation in an educational experience is interrupted prior to the conclusion of that experience and the performance at that point is of passing quality.
        2. At the conclusion of the educational experience, a student’s overall performance is of passing quality but the student has not satisfactorily completed final assessment requirements.
      2. Faculty will determine the requirements for conversion of the I grade to a final grade of P, or H when such grade is available in a course. Requirements will include the nature and quality of work expected and the timeframe in which the work must be completed.
      3. The time period for satisfactory completion of the course requirements should not extend beyond four consecutive quarters in which the student is enrolled subsequent to the assignment of the I grade, unless a petition, filed prior to the beginning of the term in which the course is next regularly offered, has been approved by the Associate Dean for Student Affairs allowing for a further specified period.
      4. If the student fails to meet any requirement for conversion of the I grade to a P or H grade, the I grade will convert to a grade of NP.
    2. Y (Initial non-passing provisional grade)
      1. Faculty will assign a Y grade in the following circumstance:
        1. When, at the completion of a course, a student has not performed to passing quality, but the faculty wishes to provide for an additional finite period of time for the student to demonstrate competency.
      2. Faculty will determine the requirements for conversion of the Y grade to a final grade of P. Requirements will include the nature and quality of work expected and the timeframe in which the work must be completed.
      3. The time period for satisfactory completion of the course requirements should not extend beyond four consecutive quarters in which the student is enrolled subsequent to the assignment of the Y grade, unless a petition, filed prior to the beginning of the term in which the course is next regularly offered, has been approved by the Associate Dean for Student Affairs allowing for a further specified period.
      4. If the student fails to meet any requirement for conversion of the Y grade to a P grade, the Y grade will convert to a grade of NP.
    3. IP (in progress grade)
      1. Faculty will assign an IP grade for courses extending over more than one academic quarter and in which evaluation of a student’s performance is deferred.
      2. The IP grade shall be replaced by a final grade when the student completes the course.
  4. Grades indicating unsuccessful coursework completion:
    1. NP (non-passing, permanent grade)
      1. Faculty will assign a NP grade when a student’s performance is not of passing quality.
      2. Faculty may assign a NP grade when a student displays behavior which constitutes a violation of University of California 100.00 Policy on Student Conduct and Discipline that is grounds for discipline, as described in section 102 of the policy.
      3. A student who receives a grade of NP and is eligible for continuation in the curriculum must complete an educational experience comparable to the coursework in which the NP grade was received and demonstrate performance of passing quality.
SFR 785. Grades – Candidates for the M.D. Degree
  1. Grades of successful coursework completion, meriting the awarding of coursework credit:
    1. P: Pass
      1. Coursework Directors will assign a grade of P when the student’s performance is of passing quality and the student has met all course requirements.
    2. H: Honors
      1. The honors grade will not be assigned in any course in the first phase of the curriculum, but may be assigned in all required and elective courses of more than two units in second and third phases of the curriculum. A curriculum phase is a distinct set of related coursework that is followed by a major transition to a new set of coursework or to graduation.
      2. The Associate Dean for Curriculum will identify which required and elective courses of more than two units after the first phase of the curriculum are eligible to offer an honors grade.
      3. An honors grade may only be awarded for coursework supervised by UCSF Faculty and is only awarded for student performance that is measurably outstanding.
  2. Grades indicating incomplete or unsuccessful coursework, indicating no credit:
    1. I: Incomplete
      1. Coursework Directors may assign an I grade under either of the following circumstances:
        1. A student’s participation in an educational experience is interrupted prior to the conclusion of that experience and the performance at that point is of passing quality.
        2. At the conclusion of the educational experience, a student’s overall performance is of passing quality but the student has not satisfactorily completed final assessment requirements.
    2. E: Initial non-passing provisional grade
      1. Coursework Directors will assign an E grade in any of the following circumstances:
        1. When, at the completion of coursework, a student’s performance is not of passing quality.
        2. When a student’s performance in one or more quarter of a multi-quarter coursework experience is unsatisfactory.
        3. If a student’s participation in an educational experience is interrupted prior to the conclusion of that experience and the student’s performance during their participation is not of passing quality.
      2. Coursework Directors will determine the requirements for conversion of the E grade to a final grade of P. Requirements will include the nature and quality of work expected and the timeframe in which the work must be completed. Coursework Directors may require a student to repeat the course.
      3. If the student fails to meet any requirement for conversion of the E grade to a P grade, the E grade will convert to a grade of F.
    3. F: Fail
      1. An F is a permanent grade
      2. Coursework Directors may assign an F grade when a student displays behavior compatible with a violation of University of California 100.00 Policy on Student Conduct and Discipline that is grounds for discipline, as described in section 102 of the policy.
      3. Coursework Directors will assign an F grade if a student who has earned an E grade fails to meet any requirement for conversion of the E grade to a P grade in the timeframe specified by the coursework director.
      4. A student who receives a grade of F and is eligible for continuation in the curriculum must complete an educational experience comparable to the coursework in which the F grade was received and demonstrate performance of passing quality.
    4. IP: In progress
      1. A student whose performance is satisfactory during an intervening quarter of a multi-quarter course will be assigned a grade of IP.
      2. An IP grade is a temporary grade
      3. The IP grade will be replaced with a final or provisional grade once the student completes the entire course.
  3. Correction of a P grade to an H grade
    1. For any course that is offered multiple times during a curriculum phase and that assigns H grades in a norm-referenced manner to the cohort of students taking the course during the curriculum phase (i.e., the H grade is awarded to 45% of students taking the surgery core clerkship during one academic year), the instructor may request the change of a P grade to an H grade based upon an analysis at the end of a curriculum phase of grades awarded to the cohort of students in that curriculum phase.
SFR 795. Grades – Graduate Academic Students

The regulations concerning grades for graduate academic students will be as authorized in the regulations of the Graduate Council, and submitted to the Assembly in accordance with the provisions of SR 778.

SFR 905. Student Status – Disqualification

[Preface – SR 900(A), SF variance 3(a)]. The status of students in the Schools of Dentistry, Medicine, Nursing, and Pharmacy in the San Francisco Division shall be determined by the appropriate Faculty or its designated agent. Students may be placed on probation or made subject to dismissal, not only for scholastic deficiencies but also for deficiencies in other qualifications for these professions. In computing grade point averages of the students in the above-mentioned Schools, only courses taken as regularly matriculated students in these Schools are to be included in the computation (24 May 65).

  1. Scholastic disqualification: probation or dismissal

    The scholastic provisions governing academic disqualification of students in the Schools of the San Francisco Division must be prescribed in the regulations of each Faculty and the Graduate Council.
  2. Professional disqualification: probation or dismissal

    In order for a Faculty to act under this part of the variance of SR 900(A), provisions governing the use of professional disqualification of students in the Schools of Dentistry, Medicine, Nursing and Pharmacy must be prescribed in the regulations of these respective schools. Also each Faculty must make imposition of any final action under this provision of SR 900(A) contingent upon a fair hearing guaranteeing at least procedural minima of due process to the student. [Procedural minima of due process may be taken as containing the elements spelled out in "Policies Applying to Campus Activities, Organizations, and Students." This document is published under the aegis of the Chancellor and is made available to all students. (See Appendix)]

 

[en 4 June 70; am 25 May 71]

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