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Home > Course Forms and Deadlines
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Course Forms and Deadlines
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Submission Deadlines and Catalog Updates
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Course Catalog
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Course Action submissions due by:*
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Update
begins:
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Update
completed:
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Quarter
instruction begins:
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Winter 2012
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10/14/11
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12/02/11
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12/9/11
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01/09/12
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Spring 2012
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12/13/11
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01/31/12
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02/22/12
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04/02/12
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Summer 2012
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04/01/12
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04/18/12
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05/21/12
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06/18/12
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Fall 2012
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06/25/12
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08/18/12
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08/22/12
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09/27/12
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*The dates listed are those by which new courses and substantial change course actions must be initiated and submitted for review within the Course Review System. Minor change course actions and course inactivations may be submitted after the dates listed above and prior to the end of the term for which they are to take effect.
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Course Form Review Process
Instructions for Department Chairs, School Curriculum Committee Chairs (or equivalents) and School Deans (or designees): Login to the Course Review System. On your start page, you will see a list of all course actions currently under review listed in the Approval Status column (Department Chair, Curriculum Committee and Dean). Course form preparers are encouraged to contact these reviewers to ensure their action before the deadline expires.
Why these three levels of review?
Per Standing Order of the Regents 105.2. b "No change in the curriculum of a college or professional school shall be made by the Academic Senate until such change shall have been submitted to the formal consideration of the faculty concerned." The process established for curriculum review in the schools includes review by the course Department Chair, School Curriculum Committee (or equivalent) and the School Dean.
Course Actions under review by the Academic Senate Committee on Courses of Instruction
After Department and School approval of your course action, the Committee on Courses of Instruction will review your proposed course action on behalf of the Academic Senate. During their review, you will be able to view your pending course action, but will not be able to modify it unless the Committee requests revision. Approval Status will show COI or Pending Approval.
Review by the Committee on Courses of Instruction will commence on January 22, 2011 to allow time for revisions and second approvals when necessary.
After your course form has been approved by the Committee on Courses of Instruction it will be published into SIS and the onlne Course Catalog every quarter on the date listed in the chart.
Why does the proposed course action require this review?
Per Standing Order of the Regents 105.2. b, "The Academic Senate shall authorize and supervise all courses and curricula…"
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The Senate Course Review System is intended for UCSF faculty, staff and administrators who prepare, modify or review course information for the course catalog. The electronic system is designed to streamline the review process and eliminate the paper-based course review system.
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GETTING STARTED
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MyAccess
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Gain entry to the MyAccess portal ( https://myaccess.ucsf.edu). If you never activated your MyAccess account to use the VPN service or you have not logged onto the MyAccess landing page, contact ITS Customer Support at (415) 514-4100, option 2, Mon – Fri between 7am-6pm, to establish your MyAccess ID and password. Once in the MyAccess system, you will see a link to the Senate Course Review System. |
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INSTRUCTORS: The Senate Course Review System is automatically included on the MyAccess landing page for all instructors at UCSF. If you are an instructor and do not see a link to the Course Review System, please contact ITS Customer Support at (415) 514-4100, option 2, Mon - Fri between 7:00am-6:00pm.
PREPARERS: For UCSF staff who prepare new courses, course modifications and course deletions, but do not hold teaching titles, please contact Kate Dargan. She will add the Senate Course Review System to your MyAccess landing page.
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Senate Course Review System
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Click on the Senate Course Review System link on your MyAccess landing page to be routed to the Academic Senate Course Review System. For some internet browsers, the Senate Course Review System will launch in a new window.
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The first time you enter the Course Review system, you will be asked to register. The data you will enter include the following:
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a.
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Name
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b.
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Email address
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c.
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School: When you select your school, the department list below will automatically populate with the list of departments in your school.
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d.
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Department: Select the department to which you are primarily responsible for entering course information.
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e.
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Academic title: For UCSF teaching faculty, please enter the title associated with your academic appointment. For all non-faculty system users, please select “Other/Course Form Preparer”
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Upon completion of registration, you will be directed to your individual start page within the system. The bottom of this page includes a table that will provide current information about any and all courses for which you are responsible. |
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USING THE SENATE COURSE REVIEW SYSTEM
PLEASE NOTE: The MyAccess system includes a 20-minute timeout period. If you leave the Course Review System inactive for 20 minutes or longer, you will be asked to re-enter your MyAccess ID and password. You will automatically be redirected to the place you stopped working. Your work will not be lost due to the timeout.
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After registering yourself as a user in the system (see instructions above), you will be automatically routed to your individual home page. From this page, you may select your course action (create a new course or modify or delete an existing course).
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Once you have entered course information in the system, the tables at the bottom of your start page will automatically populate with information related to the courses for which you are responsible. As the course form is reviewed, you may monitor the progress in real time by checking these tables. |
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Any course form on your start page that requires your attention will have an active (blue) link. A red link indicates the course form is under review and no action is required of you. |
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Instructions for each course action may be found at the top of each course form and in the blue text boxes on the right side of each section. |
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If you need to exit a course form before submitting it, you may save your work by clicking on the Save button at the bottom of the page. |
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Clicking on the Submit button initiates the course review process: |
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1.
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Course action initiated, completed and submitted by instructor or staff preparer.
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2.
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Submitted course form routed to Department Chair for review. Department Chair receives automatically-generated email requesting approval.
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3.
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Course form approved by the Department Chair routed to School Curriculum Committee Chair. School Curriculum Committee Chair receives automatically-generated email requesting approval.
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4.
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Course form approved by the School Curriculum Committee Chair routed to School Dean. School Dean receives automatically-generated email requesting approval.
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5.
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Course form approved by the School Dean routed to the Committee on Courses of Instruction for review.
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6.
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Course forms approved by the Committee on Courses of Instruction are submitted to the Registrar for publication in the Course Catalog.
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If at any point during the review process a reviewer has a question or concern, that question or concern will be entered on the form in the system, and an email will be generated to the instructor/preparer. That message will ask the instructor/preparer to enter the system to address the reviewer’s question or concern. All course forms that need attention will indicate their status by a blue link (course form is editable).
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When the form is under review, but does not require attention, the status will be visible on your start page by a red link (course form is read only), you will be able to view the form but not edit it.
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At each step in the process the instructor/preparer may enter the system to view the form. Notification of the final approval of the form and its submission to the Registrar’s Office will be sent to the instructor/preparer via email.
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CALCULATION OF UNITS
Per the University of California Academic Regulation 760, "The value of a course in units shall be reckoned at the rate of one unit for three hours' work per week per term on the part of a student, or the equivalent."
Below is a chart listing unit calculation for each activity for UCSF courses;
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