Chair of the Academic Senate
Farid Chehab, PhD
Office of the Academic Senate
500 Parnassus Avenue
Room MUE-230
San Francisco, CA 94143
Tel: (415) 476-1308
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Home > Course Actions

Course Actions

The Senate Course Review system is intended for UCSF faculty, staff and administrators who prepare, modify or review course information.

On this page:

Course Review Process
Deadlines and Updates
Calculation of Units
Interprofessional Course Guidelines
Registration and Login
Course Action Contacts
COURSE FORM REVIEW PROCESS

Course forms have 5 review steps;
Office of the Registrar > Department Chair > Curriculum Committee > School Dean > COCOI Chair
Additional steps: New Courses are reviewed by the COCOI Chair and two COCOI members. Interprofessional Education (IPE) courses are reviewed by a designated IPE reviewer.

Why three school levels of review?
Per Standing Order of the Regents 105.2. b "No change in the curriculum of a college or professional school shall be made by the Academic Senate until such change shall have been submitted to the formal consideration of the faculty concerned." The process established for curriculum review in the schools includes review by the course Department Chair, School Curriculum Committee (or equivalent) and the School Dean.

Course review by the Academic Senate Committee on Courses of Instruction
After Office of the Registrar, Department Chair, Curriculum Committee, Interprofessional Education (if applicable) and School Dean course form approval, COCOI will review your proposed course action on behalf of the Academic Senate. Review by COCOI will commence prior to the course catalog update deadline to allow time for revisions. After a course form is approved by COCOI the course form preparer will receive email notification.

Course actions are published to (or removed from) SIS and the online Course Catalog every quarter on the date listed in the chart "Updated" column.

Why does the proposed course action require this review?
Per Standing Order of the Regents 105.2. b, "The Academic Senate shall authorize and supervise all courses and curricula…"
COURSE FORM SUBMISSION DEADLINES AND COURSE CATALOG UPDATES
Course Review
Effective Quarter*
Course Review Deadlines**
Course Catalog***
Quarter
Available
Removed
New/Substantial/
Reactivate Changes
Minor/Inactivate
Changes
Updated:
Winter 2014
6/18/13
3/25/14
10/12/13
3/24/14
11/8/13
Spring 2014
9/7/13
6/10/14
1/10/14
6/9/14
2/5/14
Summer 2014
12/20/13
9/11/14
3/31/14
9/8/14
4/14/14
Fall 2014
3/25/14
12/18/14
6/13/14
12/15/14
8/22/14
Winter 2015
6/10/14
3/25/15
10/13/14
3/23/15
10/31/14
*Date the Effective Quarter is available and removed for course actions. The submission dates listed are Committee on Courses of Instruction (COCOI) deadlines; department and school deadlines may be earlier than those listed here.  Please check with your school and department for their timelines.

**Date new course, substantial change and reactivate course actions must be initiated and submitted for review within the Course Review system. Minor change and inactivate course actions may be submitted prior to the end of the quarter, but the change must be fully approved by your department and school prior to the last day of the current term or the change will not be implemented.

***Date the Office of the Registrar updates the online Course Catalog and Student Information System (SIS) for course forms approved for the quarter.
CALCULATION OF UNITS

Per the University of California Academic Regulation 760, "The value of a course in units shall be reckoned at the rate of one unit for three hours' work per week per term on the part of a student, or the equivalent."

Below is a chart listing unit calculation for each activity for UCSF courses;

10 hours of the following  = 1 unit:
Lecture (The University of California reckons that for each hour of lecture, the student will work three hours.)
30 hours of the following = 1 unit:
Clinical experience/Patient Contact
Conference
Field work
Independent study
Lab
Seminar
(For every hour of seminar contact time, include two hours of student preparation time. (i.e. 10 hrs. contact = 30 hrs. seminar)
Web-based course work
Workshop
Project
40 hours of the following = 1.5 units:
Block Elective
Clinical Clerkship
36 hours of the following = 1 unit
*Practical Experience
*Special Projects


*School of Pharmacy APPE Clinical Rotation Course. These two activities are only available to School of Pharmacy.
GUIDANCE REGARDING DESIGNATION OF INTERPROFESSIONAL COURSE STATUS IN THE UCSF COURSE CATALOG

Interprofessional education occurs when learners from two or more health and/or social care professions engage in learning with, from and about each other to improve collaboration and the delivery of care.

At UCSF, courses submitted for consideration of interprofessional status in the course catalog must meet all of the following criteria:

The course must specify an explanation for the request for interprofessional status (describe in the “justification” field on the course form)
The course must include learners from at least two schools and these should be specified (describe in the “course intended for what type of student” field on the course form)
The prerequisites, if any, for the course should not be specific to one school (describe in the “prerequisites” field on the course form)
The course must be the result of a participatory collaboration among faculty representing two or more professions/schools. (list faculty collaborators and profession/school designation in the “justification” field on the course form)
At least one of the course objectives should be related to interprofessionalism (describe in the “course objectives” field on the course form)
GETTING STARTED

Registration
Access to the Course Review system requires pre-registration. Faculty can contact Jeff Harter, staff and course form preparers contact Kate Dargan.
1.
Go to https://courseactions.ucsf.edu or login to MyAccess (https://myaccess.ucsf.edu) and click the Course Review link.
If you do not have a MyAccess account, click the "Get MyAccess" link to register.
2.
Preparing course forms;
a.
New Course Form: Click the "New Course" tab.
b.
Minor, Major and Inactivate Forms: Click the "Catalog" tab, locate the course and click the "Edit course" link. Select Minor, Major or Inactivate from the "Course Review type" drop-down menu.
c.
Reactivate Course Form: Click the "Edit Course" tab, select "Advanced criteria" and click the "Inactive courses" check box. Use search to locate and select the course.
3.
Course forms under review: Click the "Reviews" tab, then "Active Reviews" and click the "I've prepared" check box to view your course form(s). All forms that require revision will be marked in red under the "Queue" column. If a New Course Form is under COCOI review you can mouse-over "COCOI" to view the review status.
4.
Course form reviewers: Click the "Reviews" tab and then "For Me To Review". All courses for review will be listed.

QUESTIONS?
For questions about MyAccess, contact ITS Customer Support at (415) 514-4100.
For questions about the Academic Senate Course Review system, contact Kate Dargan.
For questions about the course catalog or related to the Office of the Registrar, contact Jeff Harter, Associate Registrar (415) 476-3001.
Last Webpage Update: 8/14/14


If you have any questions, please review frequently asked questions
If you cannot find the information you need, please contact academic.senate@ucsf.edu
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