* Date the Effective Quarter is available for course actions on all course forms and date it is removed.

**Date new courses, substantial change and reactivate course actions must be initiated and submitted for review within the Course Review System.  Minor change and inactivate course actions may be submitted prior to the end of the quarter.

		Link to: UCSF Course Catalog

Instructions for Department Chairs, School Curriculum Committee Chairs (or equivalents) and School Deans (or designees): Login to the Course Review System. On your start page, you will see a list of all course actions currently under review listed in the Approval Status column (Department Chair, Curriculum Committee and Dean). Course form preparers are encouraged to contact these reviewers to ensure their action before the deadline expires.

Why these three levels of review?
Per Standing Order of the Regents 105.2. b "No change in the curriculum of a college or professional school shall be made by the Academic Senate until such change shall have been submitted to the formal consideration of the faculty concerned." The process established for curriculum review in the schools includes review by the course Department Chair, School Curriculum Committee (or equivalent) and the School Dean.

Course Actions under review by the Academic Senate Committee on Courses of Instruction
After Department and School approval of your course action, the Committee on Courses of Instruction will review your proposed course action on behalf of the Academic Senate. During their review, you will be able to view your pending course action, but will not be able to modify it unless the Committee requests revision. Approval Status will show COI or Pending Approval.

Review by the Committee on Courses of Instruction will commence prior to the course catalog update deadline to allow time for revisions and second approvals when necessary.

After your course form has been approved by the Committee on Courses of Instruction (final approval) you will receive email notification.

Your course action will be published to (or removed from) SIS and the onlne Course Catalog every quarter on the date listed in the chart.

PLEASE NOTE: The MyAccess system includes a 2-hour timeout period. If you leave the Course Review System inactive for 2 hours or longer, you will be asked to re-enter your MyAccess ID and password. You will automatically be redirected to the place you stopped working. Your work will not be lost due to the timeout.

		After registering yourself as a user in the system (see instructions above), you will be automatically routed to your individual home page. From this page, you may select your course action (create a new course, modify or delete an existing course or reactivate a course that has been inactivated).
		Once you have prepared a course form the tables at the bottom of your start page will automatically populate with information related to the courses for which you are responsible. As the course form is reviewed, you may monitor the progress in real time by checking these tables.
		Any course form on your start page that requires your attention will have an active (blue) link. When you view the course form, scroll down to the bottom of the page to read the reviewer comments. If your course form is under review by the Committee on Courses of Instructions, their comments will be in the section where an update is required. A red link indicates the course form is under review and no action is required of you. You can view any course form with a red link but you cannot edit it.
		Course Forms - Instructions for each course action may be found at the top of each course form and in the blue text boxes on the right side of each section.
		If you need to exit a course form before submitting it, you may save your work by clicking on the Save button at the bottom of the page. NOTE: You must enter a Course Number, Course Title and Effective Quarter to Save a course form.
		Clicking on the Submit button initiates the course review process:
		1. Course action initiated, completed and submitted by instructor or staff preparer. 2. Submitted course form routed to Department Chair for review. Department Chair receives automatically-generated email requesting approval. 3. When the course form is approved by the Department Chair the School Curriculum Committee Chair receives automatically-generated email requesting approval. 4. When the course form is approved by the School Curriculum Committee Chair the School Dean receives automatically-generated email requesting approval. 5. When a course form is approved by the School Dean the Committee on Courses of Instruction review the course form for final approval. 6. Course forms approved by the Committee on Courses of Instruction are published by the Academic Senate. When a course form is published email notification of the final approval of the form will be sent to the preparer and the course data is sent to the Registrar. The Registrar will publish the course form on the Course Catalog Update Date listed in the chart at the top of the page. 7. Course forms approved by the Committee on Courses of Instruction are submitted to the Registrar for publication in the Course Catalog and SIS and will be published on the date listed in the chart at the top of the page.