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Farid Chehab, PhD
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Home > Committees > Descriptions of Standing Committees

Academic Senate Annual Call for Committee Service

Each year the Academic Senate issues an Annual Call for Committee Service prior to March 1. Your response to the Call for Service is your opportunity to indicate to the Committee on Committees (the Academic Senate nominating committee) which committees interest you and why.

This year, the Call for Service will be available via an application called the Senate Service Portal. It is available here. You will be prompted for your MyAccess user name and password. Once in the system, you can indicate your interest in serving on Academic Senate committees. Please send questions or feedback on the new system to academic.senate@ucsf.edu.

Below you will find brief descriptions of each committee. The title of each paragraph is a link to that committee's home page where you may find more information such as the committee roster and meeting materials.

Descriptions of Standing Committees

COMMITTEE ON ACADEMIC FREEDOM (CAF)
The Committee on Academic Freedom reviews policies and issues as they affect the academic freedom of UCSF faculty and students. The Committee consists of five or six members and meets five to six times a year for approximately one and one half hours with one hour required for preparation. All Academic Senate faculty are eligible to be appointed. This committee's bylaw and duties may be found here.

COMMITTEE ON ACADEMIC PERSONNEL (CAP)
This Committee makes recommendations to the Vice Provost, Academic Affairs regarding appointments, promotions, merit advancements (accelerated or decelerated more than one year, or merit advancements to Step 6 or Above Scale), changes in series, appraisals, appeals of personnel actions and related matters. The Committee reviews academic personnel policy issues from the UCSF campus and the UC Systemwide Academic Senate. The Distinction in Teaching Award and the Distinction in Mentoring Award fall under the purview of CAP. Meetings are held every Wednesday for two and one half hours throughout the academic year.  The Committee consists of nine members who serve for terms of three years. Preparation time varies according to the number of files under review with an average of five hours required for each meeting.  Only Academic Senate faculty at the full Professor rank may serve on CAP. This committee's bylaw and duties may be found here.

COMMITTEE ON ACADEMIC PLANNING AND BUDGET (APB)
This Committee focuses on the assessment of campus-wide planning and budgetary decisions that directly impact the future academic well-being of UCSF. This Committee provides oversight on long- and short-range academic planning issues, including campus budgets and resource allocations. The Committee reviews issues brought forward by the Division, Systemwide, and campus administration. The Committee consists of 19 members, plus ex-officio members from the administration and the Chairs of each school’s Faculty Council.  APB meets monthly for two hours throughout the year. Only Academic Senate faculty at the Associate or Full rank are eligible for service on this Committee. This committee's bylaw and duties may be found here.

COMMITTEE ON CLINICAL AFFAIRS (CAC)
This committee is charged with review of all policy and matters regarding the clinical enterprise that relate to or affect the academic mission of the University. It consists of 11 members and meets monthly. Preparation time is dependent on current issues under review on campus, but is likely one to one and one half hours. All UCSF faculty are eligible to serve on this committee. This committee's bylaw and duties may be found here.

COMMITTEE ON COMMITTEES (COC)
This committee is charged with appointing or removing committee members, representatives to Systemwide Senate committees and members of ad hoc committees as requested for the San Francisco Division of the Academic Senate. It consists of nine members and meets monthly, with additional meetings in Spring to appoint committee memberships. Preparation time is dependent on current issues under review on campus, but is likely one to one and one half hours, with much of the Committee’s business conducted electronically. Members are elected by the faculty of the Division and must be Academic Senate faculty at the Associate or Full rank. This committee's bylaw and duties may be found here.

COORDINATING COMMITTEES (COORD)
This committee reviews and coordinates policies, actions and reports of the standing committees of the San Francisco Division. Membership includes the Officers of the Division, representatives to UC Systemwide Senate committees, chairs of Divisional standing committees and faculty councils, school deans. Committee chairs, faculty council chairs and representatives to UC Systemwide committees are expected to attend the two-hour meetings, held once every two months. Members participate in this committee by virtue of another role within the Academic Senate (i.e. committee chair) or the campus administration (i.e. Dean). This committee's bylaw and duties may be found here.

COMMITTEE ON COURSES OF INSTRUCTION COCOI)
The Committee has responsibility for approving all courses offered at UCSF. Annually, it adjudicates approximately 250 applications for institution, modification, reinstatement or deletion of courses in all Schools. Prior to the five meetings per year, each of which is two hours in duration, members receive materials to review to ascertain whether proposed courses satisfy University standards. Additionally, the Committee meets once to rank applications for funding Instructional Grant Program applications. The Committee consists of four members appointed by the Committee on Committees and four members representing each schools' curriculum committee. Academic Senate faculty at any rank are eligible to participate. This committee's bylaw and duties may be found here.

COMMITTEE ON EDUCATIONAL POLICY (CEP)
The Committee addresses campus-wide matters involving establishment and disestablishment of curricula, schools, institutes, departments as well as legislative or administrative policies involving questions of educational policy. The Committee consists of eight members and meets monthly for one and one half hours with approximately one to two hours preparation time for each meeting. UCSF faculty at any rank are eligible to serve. This committee's bylaw and duties may be found here.

COMMITTEE ON EQUAL OPPORTUNITY (EQOP)
The Committee on Equal Opportunity reviews and evaluates various diversity initiatives both at the division and UC Systemwide level.  With the assistance of data from the Office of Affirmative Action, Equal Opportunity and Diversity, the Committee evaluates the progress of each department in terms of recruitment of underrepresented minorities and women faculty.  The Committee is also charged with reviewing proposals for the annual Faculty Development Awards.  The Committee consists of at least 10 members and meets six times a year for one hour. UCSF faculty at any rank are eligible to serve.  This committee's bylaw and duties may be found here.

COMMITTEE ON FACULTY WELFARE (CFW)
This Committee reports on the general welfare, housing, parking, health and retirement benefits, and intra-group relationship of the members of the Academic Senate, clinical faculties, professional research, staff, and students. The Committee also initiates memorials for deceased members of the Division. The Committee consists of seven members and meets eight to nine times a year for one to two hours with approximately one hour preparation time for each meeting. UCSF faculty at any rank are eligible to serve. This committee's bylaw and duties may be found here.

GRADUATE COUNCIL (GRAD)
The Graduate Council makes recommendations to the UC Systemwide Coordinating Committee on Graduate Affairs concerning new UCSF programs for existing graduate degrees and the establishment of new degrees, reports to and makes recommendations to the Academic Senate on existing graduate academic programs and conferring of such degrees, and advises the Chancellor concerning graduate academic matters. The Graduate Council awards all University Fellowship and Graduate Scholarships to students enrolled in the Graduate Division and sets standards for the appointment of postdoctoral scholars. The Graduate Council consists of 13 members and meets nine times per year for two hours. Time is required outside meetings for reviewing fellowship applications (15 to 20 per year), assisting with two to three program reviews annually, drafting reports, serving on ad hoc committees for student and postdoctoral grievances, and swing on committees for other projects as needed. UCSF faculty at any rank are eligible to serve. This committee's bylaw and duties may be found here.

COMMITTEE ON LIBRARY AND SCHOLARLY COMMUNICATIONS (COLASC)
The Committee on Library and Scholarly Communication advises the campus and library administration regarding a wide spectrum of campus library issues and policies including acquisitions, circulation, facilities, and special projects. The Committee consists of ten members and meets nine times a year for one hour. UCSF faculty at any rank are eligible to serve. This committee's bylaw and duties may be found here.

COMMITTEE ON PRIVILEGE AND TENURE (P&T)
The Committee on Privilege and Tenure hears from Academic Senate members who believe their rights or privileges as members of the Academic Senate have been violated. The Committee hears cases involving grievances, disciplinary actions, and early termination of faculty appointments. The Committee as a whole meets for all prehearing activities. The Committee, as a whole or a subset (minimum two members) with additional Academic Senate faculty, will constitute a formal hearing committee. The Committee attends approximately three to four prehearing activities per year for one to three hours each with approximately one to two hours preparation time. Formal hearings occur one to two times per year and can be time consuming with frequent meetings. Additionally, the Committee reviews policies brought forward by the Division or UC Systemwide. The Committee consists of nine members. Only Academic Senate faculty at the Associate or Full rank are eligible for service on this Committee. This committee's bylaw and duties may be found here.

COMMITTEE ON RESEARCH (COR)
The Committee reviews and funds applications for individual investigator and shared equipment grants.   The Committee selects the annual Faculty Research Lecturer and Distinguished Clinical Research Lecturer. The Committee reviews and makes recommendations on division and UC Systemwide policies, proposals, and legislation pertaining to research. The Committee also funds applications for research travel grants. The Committee consists of 23 members and meets approximately eight times a year for one to three hours with one to three hours preparation time required for each meeting. UCSF faculty at any rank are eligible to serve. This committee's bylaw and duties may be found here.

COMMITTEE ON RULES AND JURISDICTION (R&J)
This Committee on Rules and Jurisdiction exercises formal supervision over all modifications in divisional legislation proposed by the Faculty Councils of the four schools, and by the standing committees or members of the Division. The Committee reviews and certifies that the proposed legislation is consonant with the Bylaws and Regulations of the Academic Senate prior to submission to the Division for approval. The Committee also reviews and certifies all modifications to school-level legislation proposed by the Faculties of the Schools prior to approval by the Faculties. Additionally, the Committee reviews policies brought forward by the San Francisco division or UC Systemwide Academic Senate. The Committee consists of nine members and meets only when modifications to legislation are proposed or formal interpretations of legislation are requested. UCSF faculty at any rank are eligible to serve. This committee's bylaw and duties may be found here.

SUSTAINABILITY COMMITTEE
The committee reviews and recommends action on issues pertaining to UCSF’s environmental sustainability. The committee also promotes efforts to increase environmental sustainability in the curriculum and to increase awareness of the importance of sustainability at UCSF, focusing on activities under the purview of faculty. This committee's bylaw and duties may be found here.

Descriptions of Faculty Councils

Each School Faculty Council acts on behalf of that School’s faculty in matters related to education and other issues of concern for the faculty, in which they are advisory to their School’s Dean. Faculty Council members are elected from within each school. For more information, see each School’s bylaws.

School of Dentistry Bylaws (Faculty Council webpage)
School of Medicine Bylaws (Faculty Council webpage)
School of Nursing Bylaws (Faculty Council webpage)
School of Pharmacy Bylaws (Faculty Council webpage)

Other Committees

REPRESENTATIVES TO UC SYSTEMWIDE COMMITTEES
Most UCSF Standing Committees have representatives to their counterpart UC Systemwide committees. Those representatives are appointed by the Committee on Committees from the existing membership of each UCSF committee. A few UC Systemwide committees do not have counterparts at UCSF, for example the UC Press Editorial Board or the University Committee on Preparatory Education. The Committee on Committees names individual faculty members to serve on UC Systemwide committees without local counterparts. Those representatives are responsible for reporting back to the Coordinating Committee, as needed. A complete list of all UCSF representatives to UC Systemwide Committees may be found here.

ACADEMIC ASSEMBLY
The Assembly of the Academic Senate represents the faculty in the governance of the entire University of California as mandated by the Standing Orders of the Regents. The Assembly is authorized to consider any and all matters of concern to the Senate as a whole and has the power to take final action on all legislation substantially affecting more than one Division. The Assembly is ready at all times to advise the President. Each Division (campus) is allocated a number of seats on the Assembly based on a census of the Academic Senate faculty (current and emeriti) for each Division. The Committee on Committees appoints individual UCSF faculty to serve two-year terms. Academic Assembly Delegates are responsible to report to the Coordinating Committee, as needed.

ACADEMIC COUNCIL
The Academic Council is the administrative arm of the Assembly of the Academic Senate and acts in lieu of the Assembly on non-legislative matters. It advises the President on behalf of the Assembly and has the continuing responsibility to request committees of the Senate to investigate and report to the Council or to the Assembly on matters of Universitywide concern. The Chair of each Division (campus) is a member of the Academic Council.

TASK FORCES AND AD HOC COMMITTEES
From time to time, special task forces and ad hoc committees are assembled to study and report on matters of concern to the UCSF faculty. The work may be conducted at one-time meetings, via email or, less frequently, may last up to 6 months. Some examples of ad-hoc committees or task forces are: review of affiliation agreements, involvement on UC Systemwide committees (e.g., International Education), Chancellor's committees (e.g., diversity, student health), research misconduct committees or faculty misconduct committees. Task forces and ad hoc committees meet as determined by the work proposed and the members' schedules. UCSF faculty at any rank are eligible to serve. For bylaws governing Task forces and ad hoc committees please refer to 85-A, 90-B and 101-DEXECUTIVE COMMITTEE
.

DIVISION MEETINGS
Each year the San Francisco Division of the Academic Senate holds 1-2 Division Meetings to review and vote on issues before the Division. All UCSF faculty are invited to participate.

Rev. 9/19/13
Last Webpage Update: 11/20/13


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