University of California Graduate Degree Program Proposal Review Process*

  1. Faculty members develop degree program proposal **
    Faculty members work with their department(s) and school to draft a proposal in consultation with the Assistant Dean in the Graduate Division.
  2. Graduate Division Dean’s Office reviews proposal
    The proposal is reviewed by the Graduate Dean’s Office then forwarded to Graduate Council and the Vice Chancellor for Finance and Administration for simultaneous review.
    Review process: one to two months
  3. Administrative Review
    The Office of the Vice Chancellor for Finance and Administration will review the proposal for financial and administrative viability. Once their review is complete, they will communicate their approval to the Graduate Dean’s Office.
    Review process: one month
  4. Graduate Council reviews proposal
    The Graduate Council reviews degree proposal. During its review process, the Graduate Council may consult with the Committee on Educational Policy, the Committee on Courses of Instruction and/or the Committee on Academic Planning & Budget.
    Review process: two to three months.
  5. Academic Senate vote by the Coordinating Committee and the full Division
    Once the Graduate Council approves the proposal, it is forwarded to the Academic Senate Coordinating Committee by the Graduate Council Analyst. With the Coordinating Committee’s approval vote, the Academic Senate staff (Graduate Council Analyst) will launch an electronic vote for all UCSF faculty (i.e. the Division of the Academic Senate) on the proposal. Once approved by the Division, the Graduate Council Analyst will send a letter to Graduate Dean and Assistant Dean to notify them of the outcome of the vote.
    Review process: two months
  6. Chancellor’s and Executive Vice Chancellor and Provost offices
    The Graduate Dean forwards the proposal to both the EVCP and Chancellor for review and approval. The letter will be addressed to both the EVCP for concurrence prior to final sign-off by the Chancellor, which is indicated by the Chancellor’s letter to UCOP (Provost and Executive Vice President and CCGA Chair). The original, signed by the Chancellor, is forwarded to the Academic Senate to transmit with the proposal to the UC Coordinating Committee of Graduate Affairs (CCGA).***
    Review process: one month
  7. UC Systemwide Coordinating Committee for Graduate Affairs (CCGA)
    Once the proposal reaches CCGA, a lead reviewer is assigned. Review includes a full committee discussion, interchange with the campus to clarify issues, written review of the proposal by two experts in the discipline, and a site visit by the lead reviewer. Recommendation for approval is forwarded to the UC President’s office.
    Review process: four to six months
  8. University of California Office of the President
    The President approves implementation of the new degree program based on recommendation from CCGA and the Provost and Executive Vice President.
    Review process: one month

* The proposal review process takes approximately one year to accomplish.
** Certificate programs are reviewed through steps 1-5.
*** CCGA Committee includes representatives from each of the ten University of California Campuses. The representatives are usually the chairs of the Graduate Councils on each of the campuses.

Graduate Council