MINUTES OF THE MARCH 16, 2001 DIVISION MEETING
OF THE ACADEMIC SENATE

LAWRENCE H. PITTS, MD, CHAIR


Lawrence H. Pitts, MD, Chair called the March 16, 2001 meeting of the San Francisco Division of the Academic Senate to order at 4:00 p.m. in Room HSW 303 on the Parnassus Heights Campus. A quorum was not present.

Announcements from the Chair:

  • Mary Croughan Minihane, Professor in the Department of Family and Community Medicine has been selected as the recipient of the 2001 Distinction in Teaching Award.
  • Nancy Fischbein, Professor in the Department of Radiology has been named as the Distinction in Teaching "Honorable Mention" for 2001.
  • Senate Staffing is now complete. All Senate Staff were introduced to the faculty.
  • The Senate’s new Web Site Design is complete and is currently being populated. It will serve as the official archive for all Senate documents/reports. Faculty are encouraged to visit the Senate’s Website at www.ucsf.edu/senate.
  • The Call for Committee Preference on Academic Senate Committees has gone out and will be conducted mostly electronically, however faculty may also submit their committee service preferences in writing by downloading a PDF form located on the Senate’s Home Page.
  • Chair Pitts raised the issue of needing and wanting new faculty on Senate Committees and encouraged faculty to contact their representatives on Committee on Committees so that new faculty can be appointed to Senate Committees.
  • Seismic upgrades for Moffit/Long Hospital, must be completed by 2030 because it doesn’t meet current seismic standards. The Chancellor has put together a Long-Range Planning Committee to formalize the plans for a new hospital, which must be presented to the Regents for their review and approval. Alternatives have been proposed which include: refurbishing Moffitt, UC Hospital and or Mt. Zion as well as two new site proposals at Mission Bay.
  • A 5th School has been proposed at UCSF in an effort to capture the strength and the contributions of the social and behavioral scientists at UCSF. Many alternatives for a new, 5th school have been considered, including a joint effort with UC Berkeley. A copy of the initial report was made available to the faculty and will be available on the Senate’s web site. The proposed name of the new school is "School of Advanced Health Sciences". Based on information from other campuses, it takes about 10 years for new schools to be developed and receive all levels of review and approval necessary in the UC system.
  • Michael Drake, the Vice President for Health Affairs in the Office of the President has reactivated the Academic Planning Council, which is a group of Administrators and Faculty who look at academic planning issues at UC. Dr. Drake has re-invigorated the Sub-Committee for the Health Sciences as part of the Academic Planning Council. Chair Pitts indicated that he is in the process of identifying faculty names to put forward for this Committee and will look for a concerted effort to get the issues of the faculty before this Committee.
  • Chair Pitts announced that a copy of a letter from University Committee on Affirmative Action and Diversity was available at the meeting for faculty to review. The letter addresses consideration by UCAA with respect to the position of the Regents with regard to their rescinding SB1 and 2, which called for the elimination of Affirmative Action requirements. Chair Pitts asked for input from the faculty so that he could represent all views at the Academic Council on this matter and requested that any faculty wanting to provide input, send an e-mail directly to him. Chair Pitts indicated that based on discussions at the Academic Council, there are increased concerns across all of the campuses about how to address the pool of diverse students entering or wanting to enter the UC system. Chair Pitts also mentioned the discussions taking place before BOARS about dual admissions and a proposal to guarantee placement for students who attend Junior Colleges and who would then be guaranteed a place at UC upon meeting certain criteria. The elimination of the SAT requirement is another effort in this direction.
  • Chair Pitts also announced an effort underway by the UCSF Equal Opportunity Committee, Chaired by Betty Ann Hoener, to address issues around the search process at UCSF and determine how improvements can be made to attract more diversity in faculty recruitment.


Clinician Scientist Task Force

Dan Bikle, Chair of the Task Force made a presentation to the faculty about the plans for moving forward the recommendations of the Clinician Scientist Task Force.

  • The report is available on the Senate’s website and faculty are encouraged to review it and provide comments.
  • The Task Force interviewed over 80 faculty members in a series of focus groups.
  • Five categories of recommendations grew out of the concerns expressed by faculty interviewed and survey results:
    • There is a perception that clinical research receives less recognition and is less valued than scientific research.
    • Collaborative research is less valued at UCSF.
    • There is a need to improve communications regarding promotion criteria.
    • There is a lack of mentoring and guidance for Junior Faculty.
    • Problems relating to competing demands of clinical work and research.
  • While the focus of the Task Force was on the role of the Clinician Scientist at UCSF, it is recognized that many recommendations contained within the report are relevant to ALL faculty at UCSF.
  • The recommendations contained in the report are organized into the five areas outlined above.
  • The Senate will work with the Deans and the Administration to identify implementation of the recommendations contained within the report.
  • The Senate Leadership and some Senate Committees (Research and CAP) can initiate the implementation of some of the Report recommendations and the Task Force will work with those committees and the Senate Leadership as necessary.
  • The Senate will embark on efforts to engage in discussions with the Administration about how best to implement those recommendations requiring buy-in by the Administration and will work jointly with the Administration relating to mentoring and guidance and other recommendations that will require a joint effort.
  • Dr. Steve Hulled suggested that the Senate engage the faculty, the Deans and Department Chairs in discussions about the recommendations contained within the report of the Task Force. Dr. Bainton indicated that she would work with the Deans to obtain their input about the recommendations.


Academic Planning and Budget Committee Report – Stan Glantz, Chair

  • The Committee as been working with Vice Chancellor Barclay to determine how the Committee can be more actively involved in the faculty budget and planning process, without creating additional work or impeding the existing process. The proposal is for the APB to have two sub committees – one to work on budget issues and one to work on Long Range Planning issues. The proposal, relating to the Budget review process would allow the APB Committee to have reviews that parallel the process of the budget here on campus. The idea is that the APB members would develop expertise in various areas so that they would not in any way slow down the process and so that there would be value added by APB Committee to the process. The details of the involvement in the Long Range Planning efforts are still under discussion. The key component to the new review process by APB is that the Vice Chancellor would provide a report to the Committee indicating what was and was not funded and why. This is done at UCLA and other campuses with a fairly high degree of success.
  • A draft proposal has been circulated to certain members of the faculty, deans and the administration and will be posted on the Senate’s website for review.
  • Dr. Glantz encouraged feed back from everyone relative to the proposal. He indicated that overall feedback has been positive but noted that the new structure will mean much more work for the faculty involved on the Committee, probably require a larger committee and that the Faculty Councils and the Clinical Affairs Committee will also be involved in this increased role.


Committee on Academic Personnel (CAP) – Brian Alldredge, Chair

CAP has been interested in and has engaged in discussions about the implementation of recommendations of the Clinician Scientist Task Force. CAP at its recent retreat with the Associate Deans for Academic Affairs and the Vice Chancellor for Academic Affairs focused in on the difference in criteria for promotion across Departments and Schools.

Dr. Bainton and the Deans supported the CAP recommendation that Department Chairs be requested to provide CAP with criteria used for promotions for Academic Senate series promotions and changes. CAP will use these written guidelines in the context of reviewing promotions against actual criteria by Department, as well as the APM. The Department criteria would also be avail to external reviewers and Ad Hoc Committees so that there is an external standard that is used by all that impact the promotion.

Dr. Alldredge reported that there are 17-18 Department Chair reviews (Stewardships) underway and there have been discussions about improving standardization of guidelines for these reviews, which would also include providing better information about how faculty can provide the various levels of feedback sought pertaining to Stewardship reviews.


Graduate Council - Jane Weintraub, Chair

Dr. Weintraub provided the following report on the work of the Graduate Council:

  • Two programs are undergoing external review :
    • School of Nursing Doctoral programs.
    • Biomedical Scientist Program (scheduled to undergo external review May 3 and 4, 2001.)
  • Oral Biology and Biological and Medical Infomatics Program are two programs that were supposed to be reviewed this year, but have been put off until next year at the request of the Departments.
  • External review of Doctoral Program in Medical Anthropology has been completed. The report was favorable and discussions are on going. The report was also received from the department chair.
  • Both the formal Proposal for a PhD in Pharmaceutical Sciences and Pharmacogenetics and the joint Doctorate of Physical Therapy Sciences between UCSF and SFSU have been forwarded to Vice Provost King and to CCGA.
  • The Masters of Advanced Studies in Clinical Research program (developed by Dr. Steve Hulley) has been approved. It is the first degree of this type on this campus. The program will be self-supporting and is being reviewed by the School’s budget office to determine the fee structure. This will be a program primarily for employed students/adults.

Another initiative that Grad Council has undertaken is the Development of a series of recommendations for Post Doctoral Scholars to make hiring requirements more uniform across campus and to improve benefits for Postdocs. The Committee hopes to present its report and recommendations at the next Academic Senate Coordinating Committee.


Faculty Welfare Committee – Renee Binder, Chair

Housing

Housing continues to be a huge problem at UCSF and at many other UC campuses. Overall, however, UCSF has the worst problem. This problem is directly related to problems of recruiting new faculty and Housestaff. The Office of the President has a new Vice President of Business and Finance, who recently relocated to the bay area from the east coast and experienced first hand the significant problems of finding housing.

The Vice President of Business and Finance has appointed a Blue Ribbon Task Force to explore programs for faculty housing. There are a lot of programs now, but the amount of funds available is insufficient with respect to housing costs in the bay area. The Task Force has been asked to help identify new programs to offer assistance as well as identify new funding sources. There will be Regental participation on the Task Force, as well.


Fee Waiver Program

The systemwide Faculty Welfare Committee has been working on this program for several years. The target date of implementation is presently September 2001.Will be reviewed by Committee on Chancellors in April and in May by the Regents.

  • The program is designed for faculty and staff at UC, who have been employed for at least 5 years.
  • It allows up to 12 years total University of California basic fee waiver for dependent children, spouses, and domestic partners. This is approximately $3,000/yr.
  • The total cost for UC is estimated at $5mil but all details about financing have not been worked out.
  • Many other public and private Universities offer similar or better programs and this is notable in faculty recruitment and retention.
  • Program will not pay for additional professional fees for Professional programs, but will pay the base rate.
  • The details of the program implementation are unclear at this time, but everyone involved is pressing for a September. 2001 implementation date.


Faculty Disability Coverage

  • The question of paid faculty disability coverage is a university-wide problem.
  • The level of guaranteed coverage agreed to by the Deans on this campus is the X+Y factor payment for a minimum of 6 weeks or up to 6 months depending on the department.
  • Faculty will have to address their coverage needs beyond this minimum coverage on a department by department level to determine their coverage and make plans to purchase additional coverage if needed.
  • According to HR, about half of UCSF faculty have a 6 month wait period for disability – impetus is that now the new comp plan documents are being developed that there will be statements in comp plan documents that directly address this issue. Up until now, it has been informal.
  • Office of the President has polled other Universities about how the X+Y factor is handled and will report back to University Faculty Welfare in April 2001. They initially sought information from about 20 different institutions across the nation.

There being no further business, the meeting was adjourned at 5:45 p.m.


Respectfully submitted,

Maria Pallavicini, PhD
Secretary

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