ANNUAL REPORT TO THE DIVISION


School of Dentistry Faculty Council
September 1999


The Faculty Council of the School of Dentistry met twice monthly from September 1998 through August 1999. Faculty Council sponsored two full faculty meetings, on February 3, 1999 and June 16, 1999.

Elected Faculty Council officers for 1998-99 were: Dr. Dorothy Perry, Chair; Dr. Charles McNeill, Vice Chair; and Dr. Randall Kramer, Secretary.

 

Actions and Reports of Committees

Charges to Standing Committees
There was a general discussion regarding each Standing Committee’s charges, chairs, and membership. As the current charges were last reviewed in 1995, Dr. Perry stated that it was necessary to address each committee to look at which charges were successfully accomplished, as well as identify new charges to assign. Draft charges and proposed membership for each committee were submitted to Faculty Council for review and were subsequently approved.

Academic Planning & Budget: Chair Harold Goodis
AP& B addressed the following issues this year: Student opportunities to pursue special interests; Responses to CODA; Parnassus Release Space; and the International DDS Program (IDP). AP&B approved the subcommittee’s proposal for an International DDS Program and forwarded it to Faculty Council for review. Dr. Richard Smith chaired the subcommittee.

Admissions: Chair Arthur Miller
A total of 82 students were admitted to the School of Dentistry and 18 students to the Dental Hygiene program. Dr. Miller outlined recommendations made by the Admissions Committee: 1) Expand the number of interviewers on each panel. 2) Require that all faculty serve a 2-year term on the Admissions Committee (4 month commitment over 2 years). 3) Increase the size of the panels. 4) Limit student interviewers to D2, D3, D4, & DH2 classes. 5) Add the campus’s diversity statement as it relates to student admissions. Laurie MacPhail, Chair-elect of the Committee, will be working with Dr. Miller to develop a proposal for assessing written communication skills in English.

Ad hoc Committee on Manual Dexterity Test: Chair Arthur Miller
Evaluation of a manual dexterity test as a predictor of students’ grades in the D1 restorative laboratory courses. The 3-year study, led by David Graham, in which students took a chalk test, was completed. Evaluations are now being done to assess student performance after taking the chalk test. A report on the first analysis will be presented in the fall.

Educational Policy: Chair Mark Ryder
The Educational Policy Committee continued to focus on its two major initiatives: course evaluations and curriculum reform.

Research: Chair Dan Fried
One of the charges of the Research Committee was to solicit and review nominations for the Faculty Research Award. Dr. Sally Marshall was the recipient for 1997/99. Dr. John Featherstone was acknowledged for organizing the lecture and reception. As the previous Research Committee decided to present this award annually, flyers will be sent to faculty to solicit nominations for next year’s award.

Scholarship: Chair Linda Angin
The Scholarship Committee awarded over $40,000 in scholarships, including funds from the Dean’s Office, endowments, and professional associations.


Other Issues and Actions

Academic Credit Request for Attending CDA Meetings
Faculty Council discussed CDA’s proposal that students receive academic credit for attending the Fall Scientific Session. Council members felt that it would be difficult to justify giving students academic credit for attending a two-hour session. It was noted that credit could not be given without going through the formal curriculum channels, and furthermore, those individual course directors could decide if they wanted the Scientific Session to be a requirement. A motion was made to decline CDA’s proposal and passed unanimously.

Accreditation
Recommendations from the Commission on Dental Accreditation (CODA) continued to be reviewed and discussed by Associate Dean Troy Daniels and Faculty Council. The School will most likely be submitting progress reports every six months for another year or two. Four pre-doctoral issues require continued response: 1) outcomes measures; 2) clinical competency assessment; 3) particular issues with oral surgery, orthodontics and replacement of teeth; and 4) patient treatment review (including examination and survey of patients).

Ad Hoc Student Status Executive Committee
Dr. Perry distributed a draft memo to the Ad Hoc Student Status Executive Committee (SSEC), indicating that this ad hoc committee has no clear charge reflected in the Council minutes and no function under the regulations that govern the School of Dentistry. The letter proposed that this committee meet once during the summer to evaluate its activities and thus determine if it needs to remain as a committee. Dr. Harold Goodis expressed concern that SSEC activities are critical to the smooth functioning of student status activities; he was asked to attend the summer meeting. A motion was made to approve the letter and passed unanimously.

Advanced Education in Dental Technology
Dr. Gordon Douglass presented a proposal to establish a program for Advanced Education in Dental Technology at the School of Dentistry. Faculty Council asked questions regarding interest level, applicant pool, faculty support, and issues of space. Dr. Perry stated that the lack of space is a big concern, and recommended that Dr. Douglass address this issue before proceeding any further. Dr. Douglass was invited to return to Faculty Council with any new findings.

Advanced Standing for MD’s in the Dental Curriculum
Tony Pogrel, Chair of Oral & Maxillofacial Surgery, presented on the issue of advanced standing for physicians interested in attending dental school. Drs. Pogrel, Ryder and Hilary Pritchard examined the curriculum and came to the conclusion that it could not be reduced for MD’s. A motion was made to approve the recommendations made by Dr. Tony Pogrel; namely, that the curriculum remain four years in length for students with advanced standing (while considering other options such as dropping some units, working as a TA, or implement a high-fee program in the summer). The motion was seconded and passed unanimously.

Alumni Association Invitation
Dean Bertolami provided some background on the issue of having D3, D4, DH1 and DH2 students attend the Alumni Association’s Annual Scientific Session and Luncheon. The Friday session has been a requirement for seniors only, not for D3 or DH1 students. Last year, when the D3’s were invited, several complications arose. Dean Bertolami stated that the Alumni Association would like to continue to invite D3 and DH1 students, and that Bill Bird and Dorothy Perry are willing to address any logistical problems. Faculty Council members agreed that the Alumni Association’s meeting provides an excellent opportunity for students to network and be part of a professional experience. A motion was made that students would be permitted to attend the session, attendance would be required, and there would be no cost to the students. The motion was seconded and passed unanimously.

AP&B Proposal for Outcomes Assessment
Faculty Council was asked to approve the School’s outcomes assessment plan in principle. The Committee on Academic Planning & Budget recommended approval with continuing oversight and modifications. A motion was made to approve the plan and passed unanimously.

Center for Health and Community
Faculty Council received a request from the Center for Health and Community to nominate a successor to Barbara Gerbert, who has served on the Steering Committee for six years. The mission of the Center for Health and Community is to provide more integrated teaching of basic and applied aspects of social and behavioral sciences, epidemiology and health policy to students in all four professional schools. A motion was made to elect Jane Weintraub as the School of Dentistry representative to the Steering Committee of the Center for Health and Community, and passed unanimously.

Curriculum Revision
Dr. Peter Sargent gave a summary on the status of the curriculum planning process. Faculty Council discussed ways in which to disseminate this information to all faculty members and to encourage discussion. The curriculum revision documents are available on the web at the Academic Senate site. Surveys on the curriculum were sent to each department chair to be distributed to all faculty members, and are due on October 1. Department chairs were also asked to select a faculty representative to present at the next faculty retreat on October 16. Faculty Council also discussed strategies to ensure that all faculty members read the curriculum documents, which is essential before a vote and subsequent implementation of the curriculum can proceed. Dr. Perry is working with Dr. Sargent to identify and implement strategies to promote faculty participation in this process.

Custom Curricula for Advanced Students/Comprehensive Care Philosophy
Faculty Council discussed a D4 student’s request for early graduation and the perception among students that they can complete the curriculum in advance and thus graduate in less than four years. A motion was made to uphold the School’s Bylaws and Regulations, which outline a four-year curriculum and do not allow for early graduation. The motion passed unanimously, and a letter was sent to the student as well as to all faculty members regarding this issue. Faculty Council also had several key discussions regarding the nature of comprehensive care, in conjunction with the monitoring of student progress. Faculty Council worked to ensure that all students and faculty were in concurrence that the School’s curriculum is four years in length and provides comprehensive care to all patients.

Faculty Council Elections
There were two nominees for two Academic Senate at-large representatives; Deborah Greenspan and Francina Lozada-Nur were elected by acclamation. Additionally there was one nominee for one non-Senate at-large representative; David Graham was elected clinical faculty representative by acclamation.

Faculty Shortages in the Clinics
Dr. Larry Jenson presented the design of Comp Care 139 and 149, and the arrangement of students and paid faculty in the A and B clinics, outlining the number of faculty needed to provide adequate coverage. Council members agreed that it was important to try and identify a short-term solution to the lack of sufficient faculty coverage in the clinics. A motion was made to evaluate the scheduling of pre-fall as a "quick fix" solution and passed unanimously. Subsequent meetings with clinical and laboratory faculty resulted in rescheduling lab courses to permit better use of faculty teaching time.

Infection Control Procedures
After learning that faculty were not compliant with infection control procedures, Faculty Council worked with the Dean’s Health and Safety Committee to increase awareness and emphasize the importance of compliance with infection control guidelines. Letters were sent to faculty to encourage compliance and educational activities were coordinated with the infection control compliance committee.

International DDS Program
Faculty Council discussed whether or not the report submitted by the Subcommittee on the International DDS Program should be distributed to faculty, and how best to proceed with this proposal. Although the IDP report raises many questions, Faculty Council agreed that the faculty need to see it. A suggestion was made to distribute the report with a cover letter, stating that the report is a feasibility study only and not a blueprint of a plan, and that development of the proposal is moving forward. It was moved that the report be sent to faculty with this proposed cover letter; the motion passed unanimously. Dr. Perry suggested that the proposal be placed on the School of Dentistry web site, and that faculty be informed about how to access it through email, voicemail, and regular mail notices.

An additional motion was made that the subcommittee as presently constituted continue to address issues raised in the report, such as curriculum and space. It was suggested that someone from Restorative Dentistry serve as chair, as the bulk of the curriculum will be restorative-related. In addition, Dr. Goodis asked that the subcommittee continue to report to Academic Planning & Budget, and then to Faculty Council. The motion for the subcommittee to continue its work passed unanimously.

Parnassus Release Space Plan
The Majority and Minority Reports submitted to the Chancellor were presented. The plans deal with a small amount of usable space, about 44,000 ASF. Discussion included such issues as the short and long-term effects of both plans and what would best serve the mission of the School of Dentistry. It was moved that the Faculty Council of the School of Dentistry support the Minority Report of the Parnassus Planning Task Force. The motion passed unanimously. Dr. Perry wrote a letter to the Chancellor reflecting the views of the Faculty Council. Faculty Council also responded to Vice Chancellor Zach Hall’s revised proposal for release space at Parnassus.

School of Dentistry Orientation
Cathy Sandeen presented on the upcoming "Dedication Ceremony," a new event added to the School of Dentistry orientation. This event welcomes incoming students to the health professions. The School will purchase white coats as a gift, and the faculty will present them to the students. Faculty Council members offered their enthusiastic support for this event.

Specialty and Graduate Programs
Faculty Council heard reports on the following programs: Periodontics, Orthodontics, Public Health, Oral Biology MS and Ph.D., Oral and Maxillofacial Surgery, AEGD, and Pediatric Dentistry.

Student Appeals
Two appeals were made from two students from the 1997-98 D4 class who were barred from further registration. Faculty Council’s role was to determine if due process has been afforded the student. A committee was appointed to evaluate this issue. The committee was chaired by Faculty Council Vice Chair Charles McNeill, and consisted of the Chairs of the Student Status Committee. Dr. McNeill reported that one appeal was denied and the second appeal is still under consideration.

Student Conduct During Exams
Tanya Machnick and Dennis Song, ADS President and Vice-President, raised concerns that examinations were not secure from cheating. The students worked with Dr. Perry and Associate Dean Troy Daniels to develop guidelines to address these concerns. A letter was sent to all faculty reminding them of ways to have better administrative control during examinations.

Student Graduation
Assoc. Dean Troy Daniels presented to Faculty Council the graduation recommendations for the Class of 1999. Eighteen dental hygiene students were recommended for the degree Bachelor of Science in Dental Hygiene. Seventy-eight dental students were recommended for the degree Bachelor of Science in Dental Science. Eighty dental students were recommended for the degree Doctor of Dental Surgery. Two students chose not to meet the University requirements for the BS in Dental Science, and one student was not recommended for graduation.

 

Respectfully submitted,

    Dorothy Perry, Chair
    Charles McNeill, Vice Chair
    Randall Kramer, Secretary
    Dean Charles Bertolami
    Nelson Artiga
    Harold Goodis
    Larry Jenson
    Arnold Kahn
    Jon Levine
    Arthur Miller
    Octavia Plesh
    Mark Ryder
    Steven Silverstein
    Kenneth Wong
    Tanya Machnick, President, ADS
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