Chair of the Academic Senate
Farid Chehab, PhD
Office of the Academic Senate
500 Parnassus Avenue
Room MUE-230
San Francisco, CA 94143
Tel: (415) 476-1308
Email the Academic Senate

Gold Certified UCSF Living Green Office 2014

Home > Bylaws > Appendix VI

Appendix VI

Bylaws, Regulations, and Procedures of the School of Pharmacy

Bylaws of the Faculty of the School of Pharmacy

(University of California, San Francisco)

PART 1. FUNCTIONS
1.1 The Faculty of the School of Pharmacy shall govern and supervise the School in accordance with San Francisco Divisional Bylaw 95 (Powers of the Faculties).
1.2 The Faculty may delegate portions of its authority to its committees or its executive officers (Academic Senate Bylaw 50).
1.3 The officers and committees of the Faculty will be responsible for keeping the entire Faculty of the School informed about the affairs of the School.

PART II. MEMBERSHIP AND VOTING ELIGIBILITY

2.1 The Faculty shall consist of academic appointees who hold titles in the series of Ladder Rank, In-Residence, Clinical-X, Health Sciences Clinical, and Adjunct.
2.2 When functioning as a committee of the Academic Senate (S.F. Divisional Bylaw 100), The Faculty of the School of Pharmacy, consists of:
2.2.1 The President of the University of California;
2.2.2 The Chancellor of the University of California, San Francisco;
2.2.3 The Dean of the School of Pharmacy;
2.2.4 All members of the Faculty of the School of Pharmacy who are members of the Academic Senate.
2.3 When the Faculty of the School of Pharmacy functions as a committee of the Academic Senate, all Academic Senate members may vote (S.F. Divisional Bylaw 100); all other members of the Faculty have the privilege of the floor for discussion.
2.4 When the Faculty of the School of Pharmacy is not functioning as a committee of the Academic Senate, all Faculty have full voting privileges
2.5 One representative from each of the departments in other schools which offer courses necessary to satisfy requirements in the curricula of the School of Pharmacy. These members, recommended by their departments, shall be appointed by the Dean with the approval of the Faculty Council. They shall serve for one year and may be reappointed.

PART III. OFFICERS

3.1 Chair. The Chair of the Faculty Council shall serve as Chair of the Faculty.
3.2 Vice Chair. The Vice Chair of the Faculty Council shall serve as Vice Chair of the Faculty.

PART IV. DUTIES OF THE OFFICERS

4.1 The Chair shall preside at all meetings of the Faculty and of the Faculty Council. The duties of the Chair, when presiding, shall be restricted to the role of Presiding Officer, as described in the official parliamentary manuals of Sturgis and of Roberts. (See Appendix to these Bylaws.)
4.2 The Chair shall consult with the Dean in arranging the agenda of meetings of the Full Faculty.
4.3 The Vice Chair shall preside at meetings of the Faculty in the absence of the Chair.

PART V. DUTIES OF THE EXECUTIVE OFFICE

5.1 The Executive Office of the San Francisco Division provides professional, analytical, and administrative support; guidance; coordination; communication; and assistance. Its duties shall include:
5.1.1 Maintaining proper records;
5.1.2 Sending advance notice (call) for meetings and presentation to the Faculty, in advance of any meetings, of adequate information regarding matters to be considered;
5.1.3 Providing minutes of each Faculty Meeting;
5.1.4 Conducting all elections;
5.1.5 Keeping a valid roster of voting members of the Faculty.

PART VI. MEETINGS

6.1 Frequency. Meetings of the Faculty shall be held at least once each half-year (based on the start of the Fall term) and at such other times as the Faculty may determine, or upon written request of five members of the Faculty, or upon the call of any of its officers, or the Dean.
6.2 Quorum. Fifteen members of the Faculty of the School of Pharmacy shall constitute a quorum.
6.3 Order of Business. The meetings of the faculty will be guided by the provisions of Sturgis’s Standard Code of Parliamentary Procedures. Questions of order not covered there will be governed by Robert’s Rules of Order.

PART VII. FACULTY COUNCIL

7.1 Membership. The Faculty Council shall consist of eight elected and six ex officio members.
7.1.1 Elected: There must be at least two members each from the Department of Pharmaceutical Chemistry and the Department of Bioengineering and Therapeutic Sciences, and three members from the Department of Clinical Pharmacy.
7.1.2 At least five of the eight elected members must be members of the Academic Senate.
7.1.3 Ex Officio. The ex officio members shall be: The Dean, the Assistant/Associate Dean for Academic Affairs, the Assistant/Associate Dean of Student and Curricular Affairs, the Chair of the Admissions Committee, and the Chair of the Educational Policy Committee and the Assistant/Associate Dean for Finance.
7.1.4 Representatives. The Student Body President of the School shall be invited to the Faculty Council meetings.
7.2 Terms of Office. Terms of office for Council Members shall start with the first day of September.
7.2.1 Each elected member and representative shall serve a term of two years. If necessary, the previous Council Chair may serve an additional year as a non-voting member
7.2.2 There are four elected member seats to be filled in even numbered years and four in odd numbered years with normal terms of two years. Additional members shall be elected to serve terms of one year when-ever needed to bring the total of elected members to eight.
7.2.3 Chair. The Chair shall be one of the elected members and shall be appointed by the Faculty Council. He/she shall be chosen by a vote of the faculty at the Spring meeting or by electronic voting in advance of the spring meeting.. He/she will assume office between July 1 and the first day of instruction in the Fall term with the date set by mutual agreement between the outgoing chair, incoming chair and council.
7.2.4 Vice Chair. The Vice Chair shall be appointed by the Faculty Council according to the process described in 7.2.3. The term of office is one year; Council may choose to extend the term on an annual basis, based on a vote.
7.3 Nominations and Elections
7.3.1 Nominations. Thirty days prior to the last Faculty meeting of the Spring term the Executive Office shall inform, in writing, each member of the Faculty that nominations to the Faculty Council must be submitted within ten days. At least two candidates must be nominated by the faculty of each Department. Council may recruit candidate members via an electronic call to service to occur early in the Spring. The Faculty Council shall complete the slate of candidates if this requirement is not met.
7.3.2 Elections. The Executive Office shall submit a ballot (either paper or electronic) to each member of the Faculty not less than ten days before the last meeting of the Spring term. The outcome of the election shall be determined subject to the constraints of S.F. Divisional Bylaw 65 and shall either be announced at the last meeting of the Spring term or transmitted to the Faculty in writing.
7.4 Vacancies
7.4.1 If a vacancy occurs among the elected faculty members or representatives, for any reason (for example, long-term illness, becoming an ex officio member, sabbatical leave), it shall be filled by the candidate who received the next largest number of votes in the most recent election. It is the option of the originally elected member to resume the vacated seat when able to do so.
7.4.2 Should no candidate be available from the most recent election to replace the vacancy (of an elected member or a representative), the Faculty Council shall appoint a replacement, who shall be confirmed at the next Faculty meeting.
7.4.3 If an appointment is not confirmed by the Faculty, the Executive Office or the Chair shall conduct a special election. The election shall conform, in principle, to the procedures prescribed in the nominations and elections section of these bylaws and should retain the ten-day nomination period. The total process shall be completed and the Faculty informed of the results in writing within three weeks from the date of the meeting at which the negative vote for confirmation occurred.
7.5 Meetings. The Faculty Council should meet as necessary and must meet at least once each regular term at the call of the Chair, the Dean, or any three members of the Council.
7.5.1 Quorum. A quorum shall consist of six members provided that among the six at least three are elected members, four of the six are members of the Academic Senate and that the Dean or an Associate Dean is present.
7.6 Duties and Powers. In accordance with S.F. Divisional Bylaw 95, the government and supervision of each school is vested in its faculty. The Faculty Council shall have the authority to act for the Faculty in the following matters:
7.6.1 Approving petitions of students to graduate under suspension of regulations;
7.6.2 Approving the award of degrees, certificates and honors at graduation;
7.6.3 Exercising jurisdiction over scholastically disqualified students;
7.6.4 Dismissing students for causes other than scholastic disqualification.
7.7 The Faculty Council shall aid the Dean at his/her request and shall make recommendations to the Faculty pertaining to matters concerning the government, the policies and curricula of the School. It shall report to the Faculty all germane actions and policy decisions, and give an account of its stewardship at appropriate times each year.
7.8 Mail Ballots. A mail ballot may be conducted via traditional mail or electronically. Proposals for ballots on curricular, policy, bylaws, or procedural matters that require approval of the Faculty of the School of Pharmacy before the next scheduled meeting must be submitted to the Faculty Council if they originate from any of the standing committees, the Dean, or the officers of the Faculty. The Faculty Council may amend the proposed ballot, in consultation with the proposer, and must assure that, if appropriate, pro and con arguments are provided. If it is impossible to convene a quorum of the Faculty Council within the time required, the Chair of the Faculty (or the Vice Chair in his/her absence), after weighing the consequences of a delay, may act for the Faculty Council in implementing the proposed mail ballot. These options, which preclude the full discussion and the debate of a regularly constituted meeting of the Faculty, are justified only for emergency conditions or non-controversial matters.

PART VIII. COMMITTEES (General Provisions)

8.1 The Chair of the Faculty Council, with concurrence of the Faculty Council, shall appoint the Standing Committees of the Faculty established by these Bylaws and shall also appoint to the Committees such representatives as may be deemed necessary.
8.1.1 Special or ad hoc committees of the Faculty may be authorized by majority vote of the Faculty or the Faculty Council. The Chair and the members of the ad hoc committee shall be appointed by the Chair of the Faculty subject to concurrence by the Faculty Council via mailed, electronic or in-person voting.
8.1.2 Chairs of the Standing Committees shall be appointed by the Faculty Council. Each Chair shall be appointed to serve a one year term starting on the first day of instruction in the Fall term. If the term of the Chair extends past three consecutive years, the Chair is subject to a stewardship review by the Council.
8.1.3 Tenure of Committees Appointed by Faculty Council. Members of Committees shall be appointed to serve one year, starting with the first day of instruction in the Fall term. The tenure of an ad hoc extends only until the first day of instruction of the ensuing fall term unless a definite term is stated in the authorizing motion.
8.1.4 Elected members of the Faculty Council are eligible for appointment to standing committees including the chair. Each Standing Committee may appoint such sub-committees as it deems necessary to conduct its business. The membership of sub-committees is not restricted to Senate members.
8.2 Standing Committees. Four Standing Committees exist in the School. Each may create subcommittees composed of members of the Faculty to address specific issues, be they on-going or short lived.
8.2.1 Educational Policy Committee. (Not less than six members including a Chair and Vice Chair, a minimum of three members must be appointed from each of the three School of Pharmacy departments (Clinical Pharmacy, Bioengineering and Therapeutic Sciences and Pharmaceutical Chemistry)). This committee is charged with continuous study of the long-range plans of the School as these relate to the profession of pharmacy and the educational program leading to the Doctor of Pharmacy (PharmD) degree. It shall maintain liaison with other long-range educational planning bodies within the University.
This committee shall review and make recommendations regarding the PharmD curriculum and subsidiary questions including the initiation, alteration, or discontinuance of courses of instruction. All proposed significant changes to the PharmD curriculum must be submitted to the Committee for approval.
The Committee shall also consider any matters in the jurisdiction of the Faculty submitted to it by the Faculty, any officer or committee of the Faculty, the Dean, or any Department. At least once each year, the committee shall meet with representatives of the student body. The Committee shall report its findings and recommendations to the Faculty at each regular meeting. All substantive actions of the Committee require approval by the Faculty and must be submitted to the membership of the Faculty in writing at least five days prior to Faculty action. Approval requires an affirmative vote by the majority of faculty(electronic vote).
8.2.2 Admissions.
8.2.2.1 The Executive Committee-Admissions: The Executive Committee shall consist of not less than six members including the Chair and Vice Chair and a minimum of one member to be appointed from each of the three School of Pharmacy departments (Clinical Pharmacy, Bioengineering and Therapeutic Sciences and Pharmaceutical Chemistry). The Committee shall also have one student representative. The Chair is responsible for the overall operation of the committee and serves as primary liason with the School of Pharmacy’s Admissions Director and staff. This committee is charged with developing methods for assessing applicants to the PharmD program, and selecting the best possible applicants to be offered admission. The Committee shall also consider any matters in the jurisdiction of the Faculty submitted to it by the Faculty, any officer or committee of the Faculty, the Dean, or any Department.
8.2.2.2 General Membership: Membership of the Admissions Committee shall consist of the Executive Committee plus faculty appointed from all three departments of the school for a minimum total of thirty-two. The Chair and Vice Chair of the Executive Committee also chair the General Membership Committee. Responsibilities of the General Members include the rating of applicants and advising the Executive Committee on the final applicant selections.
8.2.3 Student Status and Honors. (Not less than four members, including a Chair and Vice Chair, each Department within the School must be represented). This Committee shall be responsible for monitoring the academic progress of PharmD students and shall make appropriate recommendations to the Dean. The Committee shall also be responsible for the awarding of scholarships and prizes to the PharmD students in accordance with any targets or restrictions of the specific funding source.
8.2.4 Campus Interface. (The Campus Interface Committee shall consist of no less than four members, including a Chair, with representation from each Department within the School). This Committee shall be responsible for monitoring, assessing and advising the Council, the Faculty and the Dean regarding campus initiatives that may impact School and Faculty functions. For example, this committee would address:
• initiatives involving research, clinical and educational space;
• initiatives related to infrastructure services such as grant administration, human resources and technologies.
Members may be selected from Council or recruited by the Council.

PART IX. AMENDMENT OF BYLAWS

9.1 The regulations of the Faculty governed by Divisional Bylaw 95 may be suspended by vote of the Faculty, provided not more than three voting members present object to such suspension. The Chair shall always state the question as follows: "Those who object to a suspension of the Regulations will raise a single hand."
9.2 The bylaws may be amended at any regular or special meeting of the Faculty or by a mail or electronic ballot. A two-thirds vote of the votes cast is required for any amendment. Written notice of the amendment accompanied by statements of the purpose and effect of the proposal shall be sent to each member of the Faculty at least five days prior to the vote.
9.3 A proposal for a major revision of these Bylaws can be voted on only at a meeting subsequent to its presentation.

PART X. MODIFICATION OF REGULATIONS

10.1 The Regulations of the School may be modified by a vote of the Faculty provided the proposed modification has been distributed to the Faculty at least five days before the end of voting. Approval requires a majority of the voting members of the Faculty.

PART XI. GOVERNANCE OF VOTING

11.1 With the exception of major revisions of these Bylaws, Faculty votes will be conducted by electronic means, and require the specified number of faculty participants. Requests for voting may occur no more than twice a month, though multiple items may be included in each ballot. Votes must occur at least five days following posting of the ballot. All ballots must be accompanied by summaries of the arguments in favor of and opposed to the proposed item. The Faculty Council shall insure that the posted arguments are complete and faithfully reflect the key considerations.

APPENDIX

Intent of Bylaws - Duties of Officers – Chair:

"The President or head of an organization, whatever his title, usually has three roles - leader, administrator, and presiding officer." (Sturgis, p. 160)

A guiding principle was endorsed by the Faculty accompanying approval of these Bylaws, namely, to organize the government of the School of Pharmacy in such a manner as to have it exercise the powers and discharge the duties of academic administrative and faculty government jointly and in a unitary from of governance.

It is understood that the Faculty Council is de facto and de jure, a joint academic administrative advisory committee to the Dean and a faculty governance committee. The role of the Chair at meetings of the Faculty Council and the Faculty shall be defined as the role of "presiding officer." Serving in this capacity he/she shall be restricted by the description of that role given in the current edition of Sturgis' The Standard Code of Parliamentary Procedure.


Revised 7/13/88, 7/18/91, 6/28/96, 7/28/99, 9/7/99, 6/14/07, 9/27/11, 6/11/13

Regulations of the Faculty of the School of Pharmacy, UCSF

(University of California, San Francisco)

I. Admission to the Professional Program

To be admitted to the School of Pharmacy an applicant must:

  1. be eligible for admission to the University (SR*418-460).
  2. complete the college subject requirements, meet the minimum grade point average, and complete the total required units as approved by the Faculty and published annually in the Announcements of the School of Pharmacy, and
  3. be evaluated and accepted by the Committee on Admissions.

II. Registration

Students must register and meet the requirements for registration as defined in the SR 540.

III. Requirements and Curricula for the Degree of Doctor of Pharmacy

  1. The candidate shall have completed at least 190 units as prescribed in the curriculum of the School of Pharmacy with a grade point average of 2.0 or better.
  2. All required courses or their equivalents must be completed with a passing grade. The last 45 of the 190 units must be earned in the School of Pharmacy at San Francisco and the student must satisfy the University residence requirement of three terms (SR 612).
  3. Courses taken before admission to the School of Pharmacy and which are deemed by the appropriate instructor concerned to be equivalent to required courses in the curriculum may be credited toward the Pharm.D. degree. Units in such courses may also be credited toward the degree to the extent that they are in excess of the 90 units required for admission. The maximum unit credit allowed for any individual course shall not exceed that assigned for the equivalent course in the curriculum. The provision specifically excludes credit for elective courses taken before admission to the School of Pharmacy.
  4. Elective courses to fulfill the unit requirement for the Pharm.D. degree must be taken after admission to the School of Pharmacy from courses in any of the schools at UCSF or from courses under the jurisdiction of the School of Pharmacy. Additional electives beyond the minimum units required for the degree may be taken after admission to the School of Pharmacy at other divisions of the University, or at other collegiate institutions in the San Francisco Consortium and will be included in the student's record.
  5. The candidate shall possess satisfactory professional qualifications (see VI. B. and SFR 905) and be recommended for the degree by the Faculty of the School of Pharmacy (SFB 95D).

IV. Courses

Courses in the School of Pharmacy are available to all registered students in the San Francisco Division who have met the prerequisites and have the consent of the instructor.

  1. Graduate Professional. The courses in the curriculum leading to the degree, Doctor of Pharmacy, are classified either as required or as elective courses and are designated by numbers continuing three digits; the hundreds digit, the tens digit, and the units digit. In addition, when necessary for purposes of identification, a course may be numbered with decimals from 0.00 to 0.99. All such courses contain a one (or zero) in the hundreds digit. The units digit designates courses as follows: 0-4, lecture, and 5-9, combinations of lecture, laboratory and conference. Prerequisites for courses must be satisfied by completion with a passing grade or may be waived by permission of the instructor.
    1. Required Graduate Professional Courses.
      1. Required courses are numbered 1-4 in the tens digit. The number refers to the year in the curriculum. Courses numbered 8 in the tens digit may be elective or required.
      2. In case a student's absence of a year or more interrupts the sequence of clinical coursework, the student shall be required to pass a comprehensive examination on the necessary didactic materiel before being admitted to a subsequent required clinical course.
    2. Elective Graduate Professional Courses. Elective courses are classified as either regular electives or special study courses, and are designated by the numbers 5-9 in the tens digit.
      1. Regular Elective Courses. These courses are differentiated from special study courses by the use of the numbers 5 and 6 in the tens digit.
      2. Clinical Experience Courses and Clerkship Courses. These courses are numbered from 175 to 179.
      3. Special Study Courses. These courses are intended to allow a student or a group of students to earn credit for supervised study of topics which extend the professional and academic education. A student may not register for more than one special study course having the same name and number from the same instructor in a given term. Except as approved by the Dean, the total number of special study units to be credited toward the Doctor of Pharmacy degree shall not exceed 15% of the total unit requirement for the degree.
        1. Independent Study Courses. These courses are offered only on an individual student basis. (This does not precluded two or more students from studying different aspects of the same topic.)
          A student may take independent study courses of the same name and number from different instructors but is limited to a total of eight units in any given term.
          1. The course number 199 is reserved for Independent Laboratory Study courses. Enrollment is limited to outstanding students with prior consent of the instructor who is to supervise the study and with the approval of the Associate Dean for Student Affairs. The student may earn up to 5 units of credit in any single 199 course. The topic may be selected by the student or may arise out of mutual interest with the instructor.
          2. The course number 198 designates independent study courses of 1-5 units, without formal laboratory. The student, after consultation with the instructor with whom the student wishes to enroll, will present to the adviser and to the instructor a written statements that contains the substance of the course with unit value to be assigned for its completion. This statements will be filed in the student's folder at the beginning of the term. A final examination is not required.
        2. Group Student Courses. The course number 170 designates a special study course which is offered to a group of students. Each Group Study Course is to be identified by a specific title. This course may be offered by an instructor upon his or joint student initiative. An outline of the general course contents, the instructional procedure which is to be followed, and the units of credit to be offered (1-4) must be presented to the chairman of the department in which the course is to be given and the Educational Policy Committee for review and approval. A group Study course of specific title and content may not be offered for more than two successive year. Each student must obtain the approval of the adviser. A final examination is not required and the course is graded n a passed or not passed basis.
        3. Clinical Study Courses. The course numbers from 185 to 189 designate a clinical study course which is offered to a group of students. Each clinical study course is to be identified by a specific title. This course may be initiated by an instructor or jointly with the students. An outline of the general course contents, the instructional procedure which is to be followed, and the units of credit to be offered (1-8) must be presented to the chairman of the department in which the course is to be given and to the Educational Policy Committee for review and approval. A clinical study course of specific title and content may not be offered for more than two successive years.
  2. Postgraduate Professional. The courses in the Residency program leading to a certificate in Hospital and Clinical Pharmacy are numbered with a 4 in the hundreds digit.

V. Grades and Credit

Except for the following, the regulations of the School of Pharmacy governing grades shall be as authorized by SFR 775.

  1. Grades Y and I
    1. A student receiving a grade of Y in any course must raise it to grade D by the end of the next term in which the student is registered and in which the course is regularly given. Grade Y is automatically changed to grade F if the above-stated requirements are not met, unless a petition for extension of time has been approved by the Dean and filed with the Registrar before the end of the above-stated term.
    2. A student receiving a grade I (Incomplete) should normally complete the work of the course by the end of the next term in which the student is registered.
      1. Required Course - If the grade I in a required course is not removed by the end of the next term in which the student is registered, the student may be required to repeat it as a "specifically named course" SFR 775 E) the next time it is possible for the student to register in the course unless a petition prior to that time had been approved for a further delimited period by the Dean and filed with the Registrar. If the grade I is not then removed, the student is subject to disqualification. (See VI. A. 3., these Regulations.)
      2. Other - If a student does not remove an I grade in a course and the course is not needed by the student to satisfy the graduation requirements, the grade I will remain permanently on the record without prejudice.
  2. Grades P and NP
    1. The grade NP is a nonpassing grade, without prejudice, which may be raised to grade P, a passing grade, if the student satisfactorily completes the work of a course in a way authorized by the instructor responsible for the course. Grade points are not assigned for the grades P and NP.
      The grade NP in a course required for graduation must be removed by examination (see SFR 775H) or by successful repetition of the course, by the end of the next term in which the student is registered and in which the course is regularly given, unless a petition has been approved by the Dean and the Registrar. This petition must be filed prior to the beginning of the term in which the course is next regularly given. If the NP grade is not then removed, the student is subject to disqualification. (See VI. A. 3., these Regulations.)
    2. The faculty may designated courses to be graded on a passed-not passed (P/NP) basis when such grading is deemed more appropriate to the course objectives, subject to the limitations of 4 below. A student may not petition for a letter grade in a course designated to be grades P/NP.
    3. A student in good standing (SR 902D) may petition to undertake any elective course on a passed-not passed basis. The petition must be approved by the student's instructor, adviser, and Dean and must be filed with the Registrar on or before the last day to add or drop courses.
    4. The maximum total number of units of elective and required course grades P/NP that may be credited toward the Doctor of Pharmacy degree is 40% of the unit requirement for the degree.
  3. In Progress Grade
    1. For a course extending more than one term, where evaluation of the student's performance is deferred, a provisional grade of In Progress shall be assigned for the intervening terms for courses so authorized. Provisional grades shall be replaced by the final grade, when the student completes the full sequence.
    2. If the student does not complete the full course sequence for cause (refer to section VII. on Withdrawal), the In Progress grade may be changed to the final grade by the student's completion of the sequence in the next term (or sequential terms) in which he is registered and in which the In Progress course sequence is regularly given.
    3. If a student does not remove an In Progress grade, as in 2 above, the student may petition for a grade for the terms of the sequences which have been completed, providing the instructor can assign a grade, including P or NP.
  4. Repetition of Courses
    1. A student may repeat only those courses in which he/she has received a grade of D,F,I, or NP.
    2. Except as authorized by the Dean, a student may not repeat more than once a course in which he has received a grade of D,F, or NP.
    3. When a course is repeated, the units shall be credited toward a degree only once, but a student's grade point average shall be computed in terms of the total number of units attempted, except as provided in SFR 775H.
  5. Dropping of Courses.
    1. With the exception of the provisions listed in V-E-2 (below), a student may drop a first-through-third year course from his or her study list without penalty up to and including the seventh week of instruction.
    2. With the exception of courses graded on a P/NP basis, and "F" grade shall automatically be assigned when a student:
      1. Drops a first-through-third year course from his or her study list a second time and the student's performance in the course in both instances is at a "D" or "F" level, or,
      2. Is performing a "D" or "F" level in a first-through-third year course that has been previously dropped while performing at a D or F level and fails to complete all course requirements (including the taking of the final examination) by the time the quarter ends.
    3. A student with less than satisfactory (failing) performance evaluation may drop any given required clerkship only once (i.e. a maximum of one drop is allowed for CP 148A, or 148B and CP 149 or for equivalent courses at other sites.)
    4. A student may not drop a required clerkship after the third week of CP 148A or 148B or after week nine of CP 149.
    5. A student with a satisfactory (passing) performance evaluation may request to drop a required clerkship for nonacademic reasons. This request must be reviewed and approved by a committee consisting of the required clerkship coordinators for CP 148 and CP 149 and the Vice Chair for Education in the Division of Clinical Pharmacy.

VI. Disqualification

  1. Academic
    1. Probation. A student shall be placed on probation if, at the close of any term, his/her grade point average is less than 2.0 (1 "C" average) computed on the total of all final letter grades, except P and NP, received in courses taken in the School of Pharmacy. If final grades are delayed in transmission to the Faculty, disqualification may be postponed for one term. A student placed on probation is subject to supervision by the Faculty of the School of Pharmacy and his study list may be reduced in units.
    2. Dismissal. A student shall be subject to dismissal if he/she a) fails to maintain a 2.0 average during three out of four consecutive quarters, b) fails to receive a grade of C or higher in at least six units of courses during any term, c) receives a total of six or more units of grade F in courses regarded as a test of professional competence, d) has not completed all requirements for the Doctor of Pharmacy degree within five years of the date he/she entered as a first year student, or e) is pursuing a program of study that, upon projection, cannot be completed within five years of the date he/she entered as a first year student.
      At the discretion of the Faculty, a student subject to dismissal may be (1) permitted to remain in attendance, (2) dismissed with stated provisions for returning, or (3) dismissed.
    3. Other. If the grade NP or I in a course required for graduation, is not removed within the time limitations described in V. above, the student is thereby subject to academic probation or dismissal.
    4. Academic Misconduct. Substantive evidence of academic misconduct (e.g. cheating) during the administration of an examination or in any other of the means by which a grade is earned in a test or a course, may subject a student to suspension or dismissal through procedures involving a hearing guaranteeing at least procedural minima of due process. (Procedural minima of due process may be taken as containing the elements spelled out in the UCSF Campus Supplement to the University of California Policies Applying to Campus Activities, Organizations, and Students and Policies Regarding Professional Disqualification, School of Pharmacy.).
  2. Professional Disqualification
    In order for a Faculty to act under Variance 3A, SR 900 (A), provisions governing the use of professional disqualification of students in the School of Dentistry, Medicine, Nursing and Pharmacy must be prescribed in the regulations of these respective schools (SFR 905). Also each faculty must make imposition of any final action under this provision of SR 900 contingent upon a fair hearing guaranteeing at least procedural minima of due process. (Procedural minima of due process may be taken as containing the elements spelled out in UCSF Campus Supplement to the "University of California Policies Applying to Campus Activities, Organizations, and Students" and "Policies Regarding Professional Disqualification, School of Pharmacy").
    In accordance with the provisions of SR 900, Variance 3A and SFR 905 (approved June 4, 1970), a student shall be subject to professional disqualification in the School of Pharmacy if after a hearing by the Executive Committee [School of Pharmacy Bylaw 24(d)] of alleged charges, it is found that the student:
    1. has manifested or threatened violence against a patient, a fellow professional, staff personnel or others in carrying out his professional assignments, and/or
    2. has abused professional privileges by taking advantage of professional relationships with patients or others, or has abused other privileges or the profession, such as access to drugs or equipment, and/or
    3. has failed to meet professional responsibilities by reason of being mentally incompetent, and/or by being under the influence of alcohol and/or controlled substances, and/or
    4. has been negligent in carrying out professional duties such that harm could result to a patient.

VII. Withdrawal

  1. Subject to the approval of the Dean of the school, a student wishing to withdraw from classes may petition to do so by requesting a leave of absence or an honorable withdrawal.
    1. Brief Leave of Absence. Permission to be absent for a brief period may be granted to a student in case of illness or other emergency. Such leaves may not exceed six weeks in any one academic year. An excuse for absence will not exempt a student from satisfactorily completing all work in progress for each course.
    2. Indefinite Leave of Absence. Permission to be absent for an indefinite period from the University may be granted to a student in good standing who does not wish to retain class status. A student in good standing is entitled to a certificate of honorable withdrawal (SR 910).
  2. Discontinuance Without Notice. A student who (1) withdraws from the School without notice, (2) fails to report after a brief leave of absence, or (3) fails to register for any term within one month after its beginning date, is considered to have terminated connection with the School.

VIII. Posthumous Degree Policy

  1. Purpose
    The University of California, San Francisco School of Pharmacy seeks to extend sympathy and compassion to families of deceased students near completion of their degrees and to recognize the academic achievement of these students who would have fulfilled the requirements of the degree. These actions must also be balanced with attention to academic and institutional integrity.
    The School of Pharmacy will recommend the awarding of a posthumous degree based on the following criteria and procedures.
  2. Criteria
    To be eligible for the award of a PharmD degree from the School of Pharmacy from the University of California, San Francisco posthumously, the student generally must have met the following criteria:
    1. The student has completed all core didactic curricular requirements (i.e., any student who is eligible to start taking a core APPE Spring quarter of the P3 year);
    2. The student was in his/her fourth year of coursework or enrolled in courses, which upon successful completion would have culminated in the awarding of the degree; and
    3. The student was in good academic standing and was successfully progressing toward completion of requirements for the degree to be conferred.
      Cases that do not meet the above-specified criteria may be considered when extraordinary circumstances prevail. In such cases, request for award of the degree must be reviewed by the appropriate faculty, department chair, and dean(s) and approved by the School of Pharmacy Faculty Council.
  3. Procedure
    The process for identifying and considering candidates for the award of degrees posthumously shall be as follows:
    1. A formal request may be initiated by any of the following: a family member, a faculty member, a dean, or a fellow student. If the request is not made by a family member, the family should be contacted and found to be receptive of the possible award. The request should be made directly to the Dean of the School of Pharmacy or the Dean’s designate.
    2. The Dean’s Office is responsible for reviewing the student’s academic record, confirming with the Registrar whether the specified criteria exist, and forwarding the request to the School of Pharmacy Faculty Council.
    3. Pursuant to San Francisco Division Bylaw 95D, the School of Pharmacy Faculty Council shall have final responsibility for approving the award of a posthumous degree and communicating its approval to the Registrar and the Chair of the Division. This duty may be delegated to a committee of the faculty.
    4. Customarily, degrees awarded posthumously will be noted on the commencement program and a member of the deceased student’s family will be permitted to participate. The student’s diploma will be released or mailed to the person legally authorized to manage the deceased student’s affairs. The posthumous nature of the award will be indicated on the diploma and in the student’s official transcript. [January 2011]

* Abbreviations

SR - Academic Senate Regulations (Statewide)
SFR - San Francisco Division Regulations
SFB - San Francisco Bylaw

Submitted to the Faculty February 1971

Approved June 1971

Revised May 1971, June 1975, August 1979, February 1982, June 1984, January 1985, June 1985, July 1988, July 1991, September 2011
Last Webpage Update: 8/20/13


If you have any questions, please review frequently asked questions
If you cannot find the information you need, please contact academic.senate@ucsf.edu
Office of the Academic Senate Home Page | Site Map | Search the Academic Senate
University of California, San Francisco
San Francisco, CA 94143, (415) 476-9000
Copyright © 2015, The Regents of the University of California